Re: IETF 63 On-line Survey

[Joel Jaeggli <joelja at darkwing.uoregon.edu>]

On Thu, 18 Aug 2005, Lars Eggert wrote:

> Hi,
>
> On Aug 17, 2005, at 22:24, Michael Richardson wrote:
> > Right now, to attend a meeting in Europe next summer (fares to Europe in
> > the summer are always high, and planning family is most difficult during
> > the summer) I would need to know by September of this year.
> >
> > To attend a meeting outside of north america in 2006, I'd need to know
> > the Fall 2006 meeting location by October of 2005 to make sure that i'd
> > have budget.
>
> it was a great step to fix the meeting dates far in advance; it allows us to 
> block the time in our calendars. I agree with Michael that for early travel 
> planning, fixing the location long before the meeting would also be very 
> good. Not only continent, but also city.
>
> As I understand it - and please correct me if this is wrong - it's because 
> hosts don't really like to commit to hosting meetings far off in the future. 
> Given that we've had successful meetings in the past with no hosts - do we 
> really depend on hosts still? How much would the registration increase if 
> there were no hosts? The additional cost might easily be offset by lower 
> airfare and cheaper hotel rates.

Predicting how many people are going to show up far in advance (say a 
year) is a different kind of finacial risk, than the current current set. 
Knowing with certantity what cities (and by extension hotels) the meetings 
are going to be in in a year means having potentially costly contracts in 
place that you may or may not be in a postion to fund (consider the 
attendee flucuations over the time frame 2000-2002 for example).

> Lars
> --
> Lars Eggert                                     NEC Network Laboratories

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Joel Jaeggli  	       Unix Consulting 	       joelja at darkwing.uoregon.edu
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