Re: Westin Vancouver Update

[Spencer Dawkins <spencer at mcsr-labs.org>]

Hi, Ray,

Thank you for

(1) the work you're doing to achieve the best results possible, given that 
you were handed a hand grenade with the pin out less than a week before this 
IETF, and

(2) telling us what the situation is. Communication is a beautiful thing.

Spencer (at the Mariott, because I made my reservations late)

----- Original Message ----- 
From: "Ray Pelletier" <rpelletier at isoc.org>
To: <ietf at ietf.org>
Sent: Wednesday, November 28, 2007 1:03 PM
Subject: Westin Vancouver Update


All;

Some background as regards the Westin moving people to other hotels as a
result of renovations. We executed a contract with the Westin in
February 2007 when an Asian initiative fell through. In the contract we
were provided a room block of 425 rooms and the Westin signed off that
there were no plans for renovations.

On August 30th we were informed there would be renovations to the guest
rooms and our room block was reduced from 425 to 335. They, however,
continued to take reservations into October, significantly overbooking
the facility to the point where last week without informing us they
began calling 46 people to move them to another hotel.

Following discussions with the Westin they have agreed to cut back on
the renovations during the meeting to restore guest rooms, and the
Secretariat staff have offered and will move to another facility.
Because of this, those who had been notified of relocation by the hotel
are being told that their original booking can now be honored.

However, despite these efforts, the Westin may still be short 10 or
fewer rooms. Therefore, if there are volunteers who might be willing to
be relocated from the Westin to the Renaissance (about 5 blocks away),
those volunteers would be offered a complimentary room for the nights
that they would be displaced.

While there has been some miscommunication from the hotel, there WILL be
shuttle service provided going from the Marriott and Renaissance to the
Westin for any and all IETF’ers who will be staying at those properties,
regardless of whether they were relocated or not. Details are still
being worked out, but will include travel in the morning, at lunch and
in the evening. We will follow up with more information.

The Westin, the Secretariat and I are all working diligently to resolve
this as quickly as possible and we will keep you posted as new
information becomes available. If you have further questions or if you
would consider being relocated in exchange for complimentary
accomodations, then you are also welcome to contact Jon Lindberg
(Jon.Lindberg at NeuStar.Biz) and/or Marcia Beaulieu
(Marcia.Beaulieu at NeuStar.Biz) directly via e-mail.

Ray


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