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Retention of blue sheets

Samuel Weiler <weiler+ietf@watson.org> Thu, 30 July 2009 14:03 UTC

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Date: Thu, 30 Jul 2009 15:03:08 +0100
From: Samuel Weiler <weiler+ietf@watson.org>
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Subject: Retention of blue sheets
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[Sorry for the possible duplicate; my posting from last night hasn't
appeared yet.]

During the plenary yesterday, it came out that the IETF has retained 
the working group attendance sheets ("blue sheets") from previous 
meetings, and those are occasionally the subject of subpoenas.

In the interest of minimizing IETF overhead and reducing legal risks to 
individual participants, I'd like to see those old records destroyed.  And, 
though there appeared to be a variety of opinions, it sounded like I wasn't 
alone in this.

The reason typically given for the attendance lists is planning meeting room 
capacity.  That purpose could easily be accomplished with a headcount or by 
counting the number of names on the attendee list then immediately destroying 
the list.  Most of us aren't mathematicians by training: we should be able to 
count the number of people in the room.

What harms would come from destroying those old records and/or not collecting 
such details in the future?  And how widespread is the support for destroying 
them?

-- Sam

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