RE: participation sans meeting attendance (was RE: Alternative formats for IDs)

[john.loughney at nokia.com]

Thierry,

I'm not sure that would be a good use of resources.  Jabber sessions
have a fair bit of chatter in them, and the chatter would distract
from the meeting.  As a chair and as a Jabber scribe (not at the same
time), 
I've monitored the Jabber logs and asked questions when appropriate.
Its
not a big deal, IMO.

However, one thing that would be useful would be for remote participants
to notify the chair(s) that they are intending to participate.  It helps

the chair to remember to ensure that someone is monitoring jabber, etc.

John

>-----Original Message-----
>From: wgchairs-bounces at ietf.org 
>[mailto:wgchairs-bounces at ietf.org] On Behalf Of ext Thierry Ernst
>Sent: 31 January, 2006 07:15
>To: wgchairs at ietf.org
>Subject: Re: participation sans meeting attendance (was RE: 
>Alternative formats for IDs)
>
>
>Hi, 
>
>I recall that 2 months ago someone proposed to have a second 
>screen where the jabber session would be displayed. I think 
>this would be a great idea.
>
>Thierry.
>
>
>> I've done a few meetings via MP3 and jabber as well, and 
>would like to 
>> add to your recommendations.
>> 
>> 5b) Jabber is the only mechanism available for input from remote 
>> listeners. If the jabber scribe is interested in a discussion topic, 
>> he/she may spend their time ansking and answering questions 
>> themselves, and may not have time to relay messages from the remote 
>> listeners. It would be nice to have more than one jabber 
>scribe, just 
>> as it is nice to have multiple notes-takers, to provide 
>backup for one 
>> another.
>> 
>> I do think the chairs should keep an eye on jabber to make sure that 
>> remote listeners are getting a chance to participate.
>> 
>> David Harrington
>> dbharrington at comcast.net
>> 
>>  
>> 
>> > -----Original Message-----
>> > From: wgchairs-bounces at ietf.org
>> > [mailto:wgchairs-bounces at ietf.org] On Behalf Of Melinda Shore
>> > Sent: Monday, January 30, 2006 2:15 PM
>> > To: wgchairs at ietf.org
>> > Subject: Re: participation sans meeting attendance (was RE: 
>> > Alternative formats for IDs)
>> > 
>> > I've been participating in the last few meetings from 
>home, and when 
>> > things go smoothly it's been very, very good.  However, in a few 
>> > cases it's been either difficult or impossible to follow what's 
>> > going on in a room, let alone send in comments or questions.
>> > 
>> > Here's a first pass at a list of recommendations to make things 
>> > easier for remote attendance:
>> > 
>> > 1) Make sure the chairs and speakers are miked.  This one seems
>> >    obvious but frequently, during exchanges between the floor and
>> >    the chairs or speakers, there's an assumption that if someone
>> >    in the front of the room shouts loudly enough they can be heard
>> >    in the back.  That's very likely true, but it doesn't mean they
>> >    can be heard on the audio feed.
>> > 
>> > 2) Make sure that the mike for the audio feed can pick up what's
>> >    going on.  Again, this seems obvious but in several working
>> >    groups at the last meeting the entire session was inaudible
>> > 
>> > 3) Make sure that questions are asked at a microphone, and that
>> >    questioners/speakers identify themselves
>> > 
>> > 4) Having slides available before the meeting is a nice thing
>> > 
>> > 5) Jabber is not just for recording what's going on in the room.
>> >    It's also the primary mechanism for people not in the room to
>> >    ask questions or make comments, and so even if a Jabber scribe
>> >    is not available it's a good idea to have someone keeping an
>> >    eye on the chatroom and who's willing to relay questions.
>> > 
>> > 6) If you can't find scribes for both meeting minutes and
>> >    Jabber chatrooms, consider having the minute-taker type
>> >    his or her notes into the Jabber window and using the transcript
>> >    as the basis for minutes.
>> > 
>> > 7) Don't forget about the remote participants when taking
>> >    straw polls to get the sense of the "room", etc.
>> > 
>> > Melinda
>> > 
>> > 
>> 
>> 
>
>
>--
>Thierry ERNST, PhD
>WIDE, Jun Murai Lab., Keio University, Japan
>Nautilus6 Chair: http://www.nautilus6.org
>Web: http://www.sfc.wide.ad.jp/~ernst/
>T:+81-44-580-1600 F:+81-44-580-1437
>--
>
>