IETF Meeting Hotel Logistics

Note: This data is subject to change as we gain more experience watching the growth of IETF Meeting attendees. When in doubt, send questions to the IETF Secretariat.

Meetings follow 1 of 3 models (in order of preference)

  1. American: all meeting space and lodging in the same hotel
  2. Hybrid: all meeting space and at least 300 rooms in the same hotel with 4-5 overflow hotels
  3. European: meetings held at a convention/congress center with separate lodging hotels

Meeting space: 39,500 square feet/ 3,665 square meters usable meeting space required

  • Registration Area (186 sq. meters)
  • Computer Room 1 (3500 sq. feet/ 325 sq. meters)
  • Computer Room 2 (1200 sq. feet/ 110 sq. meters)
  • Storage 1 (700 sq. feet/ 65 sq. meters)
  • Storage 2 (700 sq. feet/ 65 sq. meters)
  • 3 Offices (each 700 sq. feet/ 65 sq. meters)
  • Plenary (1,000pp theater style)
  • Breakout 1 (75 theater style)
  • Breakout 2 (100-150 theater style)
  • Breakout 3 (100-150 theater style)
  • Breakout 4 (200-250 theater style)
  • Breakout 5 (200-250 theater style)
  • Breakout 6 (300-350 theater style)
  • Breakout 7 (350-400 theater style)
  • Breakout 8 (350-400 theater style)
  • Meeting Room 1 (40pp u-shape)
  • Meeting Room 2 (20pp u-shape)
  • Meeting Room 3 (15pp conference style)
  • Meeting Room 4 (15pp conference style)
  • Meeting Room 5 (15pp conference style)
  • Meeting Room 6 (15pp conference style)
  • Meeting Room 7 (15pp conference style)

NOTE: Plenary room can be repurposed as breakouts if necessary.

Additionally, pre-function space is required for Welcome Reception, and daily AM and PM breaks for 1,200pp

Lodging: 5,680 room nights (750 - 1,000 peak)

In-room Internet MUST be incorporated into the lodging rate if not complimentary.

  • Thursday - 15 rooms
  • Friday - 100 rooms
  • Saturday - 450 rooms
  • Sunday - 920 rooms
  • Monday - 1,000 rooms
  • Tuesday - 1,000 rooms
  • Wednesday - 975 rooms
  • Thursday - 880 rooms
  • Friday - 270 rooms
  • Saturday - 70 rooms

Technology Requirements

  • Outside connection needs to be 45 Mb bandwidth in both directions and should have at least 100 Mb bi-directionally.
  • IPv6 must be provided and can be done via a tunnel.
  • Primary link must support BGP peering.
  • IETF installs a full Network/Wireless Connectivity for all participants for duration of meeting.
  • In most instances, they may shut down venue’s network and restore following end of meeting
  • Access to entire hotel network infrastructure is necessary (roof, telecom and electrical rooms)

F/B

  • Welcome Reception
  • Daily continental and PM Break service
  • Minimal breakfasts and lunches for small working groups throughout program

Return to Hosting an IETF Meeting

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