Meetings follow 1 of 3 models (in order of preference) 1. American: all meeting space and lodging in the same hotel 2. Hybrid: all meeting space and at least 300 rooms in the same hotel with 4-5 overflow hotels 3. European: meetings held at a convention/congress center with separate lodging hotels Meeting space: 39,500 square feet/ 3,665 square meters usable meeting space required Registration Area (186 sq. meters) Computer Room 1 (3500 sq. feet/ 325 sq. meters) Computer Room 2 (1200 sq. feet/ 110 sq. meters) Storage 1 (700 sq. feet/ 65 sq. meters) Storage 2 (700 sq. feet/ 65 sq. meters) 3 Offices (each 700 sq. feet/ 65 sq. meters) Plenary (1,000pp theater style) Breakout 1 (75 theater style) Breakout 2 (100-150 theater style) Breakout 3 (100-150 theater style) Breakout 4 (200-250 theater style) Breakout 5 (200-250 theater style) Breakout 6 (300-350 theater style) Breakout 7 (350-400 theater style) Breakout 8 (350-400 theater style) Meeting Room 1 (40pp u-shape) Meeting Room 2 (20pp u-shape) Meeting Room 3 (15pp conference style) Meeting Room 4 (15pp conference style) Meeting Room 5 (15pp conference style) Meeting Room 6 (15pp conference style) Meeting Room 7 (15pp conference style) NOTE: Plenary room can be repurposed as breakouts if necessary. Additionally, pre-function space is required for Welcome Reception, and daily AM and PM breaks for 1,200pp Lodging: 5,680 room nights (750 - 1,000 peak) In-room Internet MUST be incorporated into the lodging rate if not complimentary. Thursday - 15 rooms Friday - 100 rooms Saturday - 450 rooms Sunday - 920 rooms Monday - 1,000 rooms Tuesday - 1,000 rooms Wednesday - 975 rooms Thursday - 880 rooms Friday - 270 rooms Saturday - 70 rooms Technology Requirements: - Outside connection needs to be 45 Mb bandwidth in both directions and should have at least 100 Mb bi-directionally. - IPv6 must be provided and can be done via a tunnel. - Primary link must support BGP peering. - IETF installs a full Network/Wireless Connectivity for all participants for duration of meeting. - In most instances, they may shut down venue’s network and restore following end of meeting - Access to entire hotel network infrastructure is necessary (roof, telecom and electrical rooms) F/B: Welcome Reception Daily continental and PM Break service Minimal breakfasts and lunches for small working groups throughout program
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Updated 2/12/2009