The Financials of the IETF - 2003

Page last updated: November 6, 2004

The resources that are consumed by the IETF process is of two kinds:

The financial resources come in two groups:
A detailed breakdown of the IETF Chair and IAB funds is listed separately.

The resources consumed and accounted for by others include:

The numbers below are the financial numbers from Foretec for fiscal 2003.
These are UNAUDITED numbers, so should be expected to change slightly once auditing is finished.

Secretariat Labor Expense
$532 936

IETF Meeting Expenses

- Food & Beverage $513 081
- Audio/Visual $96 902
- Room Rental $125 187
- Terminal Room $66 294
- Other Meeting Exp $13 367
Total IETF Meeting Expenses

$814 831
Non-meeting expenses
- Secretariat Travel $78 947
- Materials & Supplies $9 706
- Printing & Publications $14 266
- Professional Services $12 288
- Teleconferences & LD Charges $32 582
- Miscellaneous $0
- Equipment Rental $1630
Total non-meeting Expenses

$149 419
Indirect Expense
$641 939

Total Expenses
$2 139 125

Gross IETF Revenue $2 060 747
Bank/Credit Card (Fees) $62 826
Net IETF Revenue
$1 997 921

Surplus (Deficit)
($141 204)


"Indirect expense": Foretec allocates a percentage of its total general operating expense to each of the company's projects according to their size as determined by expenditures.  The percentage is the same for all projects and is determined at the end of the year when all direct and indirect expenses have been booked.  This expense is termed an "Indirect expense" and is that expense that really can not be identified as belonging to a particular project or is charged to the indirect pool by a uniform company wide policy.  The "Indirect expense" includes but is not limited to the cost of the following items:  the financial management of  all accounts (i.e., accounts receivable, accounts payable, payroll, general ledger, and reconciliation of all accounts), network and computer support, general management, rent and facilities (including heat and electricity for equipment, light and air-conditioning), a CPA (to oversee Foretec's accounting record keeping and accounting procedures), a year end audit, legal services, depreciation on equipment,  Internet access, recruiting, employee training, insurances, etc

The cost for "food and beverage" covers participants' breakfasts, coffe and break food at IETF events. In the US, this is one way in which hotels recover the cost of meeting rooms.
Outside the US, we are usually charged separately for the meeting rooms and the food.
In 2003, we had a total of 4.216 attendees over 3 meetings.