Internet Architecture Board, G. Huston, Ed. Internet Engineering Steering IAB Group B. Wijnen, Ed. Internet-Draft IESG Expires: August 5, 2005 February 4, 2005 Process for the IAB and IESG selection of IAOC members draft-iab-iesg-iaoc-selection-00.txt Status of this Memo This document is an Internet-Draft and is subject to all provisions of section 3 of RFC 3667. By submitting this Internet-Draft, each author represents that any applicable patent or other IPR claims of which he or she is aware have been or will be disclosed, and any of which he or she become aware will be disclosed, in accordance with RFC 3668. Internet-Drafts are working documents of the Internet Engineering Task Force (IETF), its areas, and its working groups. Note that other groups may also distribute working documents as Internet-Drafts. Internet-Drafts are draft documents valid for a maximum of six months and may be updated, replaced, or obsoleted by other documents at any time. It is inappropriate to use Internet-Drafts as reference material or to cite them other than as "work in progress." The list of current Internet-Drafts can be accessed at http://www.ietf.org/ietf/1id-abstracts.txt. The list of Internet-Draft Shadow Directories can be accessed at http://www.ietf.org/shadow.html. This Internet-Draft will expire on August 5, 2005. Copyright Notice Copyright (C) The Internet Society (2005). Abstract This memo outlines the process by which the IAB and the IESG makes selections of members of the IETF Administrative Oversight Committee. Document Revision Notes [RFC Editor: Please remove this section prior to publication.] Huston & Wijnen Expires August 5, 2005 [Page 1] Internet-Draft IAB and IESG Selection of IAOC Members February 2005 The following changes have been made to the draft: draft-iab-iesg-iaoc-selection-00: Merged drafts This document is a merge of the IAB and IESG drafts on IAOC selection. draft-iab-iaoc-selection-01: Confirmation of selected Candidate On the basis that this is an IAB selection as distinct from an IETF selection, the step of confirmation of the selected candidate by the IESG has been removed. Section 3.4 Timeframe Extended the time frame to allow for a total time of between 5 to 7 weeks for this process. 1. Introduction The IETF Administrative Support Activity (IASA) provides the administrative structure required to support the IETF standards process and to support the IETF's technical activities. Within this activity is the office of an Internet Administrative Director (IAD) and the Internet Administrative Oversight Committee (IAOC). In addition to the ex-officio roles of the IETF Chair and IAB Chair on this committee, the IAB and IESG are each responsible for the appointment of one voting member of this committee. This memo outlines the process by which the IAB and IESG make their selections. This process will also be used in the event of mid-term vacancies that may arise with these positions. 1.1 Overview of IAOC The IASA is described in [I-D.IASA]. It is headed by a full-time Internet Society (ISOC) employee, the IETF Administrative Director (IAD), an officer empowered to act on behalf of the IASA at the direction of the IAOC. The IAOC's role is to provide appropriate direction to the IAD, to review the IAD's regular reports, and to oversee the IASA functions Huston & Wijnen Expires August 5, 2005 [Page 2] Internet-Draft IAB and IESG Selection of IAOC Members February 2005 to ensure that the administrative needs of the IETF community are being properly met. The IAOC's mission is not to be engaged in the day-to-day administrative work of IASA, but rather to provide appropriate direction, oversight and approval. As described in [I-D.IASA], the IAOC's responsibilities are: o To select the IAD and provide high-level review and direction for his or her work. This task should be handled by a sub-committee, as described in [I-D.IASA]. o To review the IAD's plans and contracts to ensure that they will meet the administrative needs of the IETF. o To track whether the IASA functions are meeting the IETF community's administrative needs, and to work with the IAD to determine a plan for corrective action if they are not. o To review the IAD's budget proposals to ensure that they will meet the IETF's needs, and review the IAD's regular financial reports. o To ensure that the IASA is run in a transparent and accountable manner. While the day-to-day work should be delegated to the IAD and others, the IAOC is responsible for ensuring that IASA finances and operational status are tracked appropriately, and that monthly, quarterly, and annual financial and operational reports are published to the IETF community. o To designate, in consultation with the IAB and the IESG, the person or people who carry out the tasks which other IETF process documents say are carried out by the IETF Executive Director The IAOC's role is to direct and review, not perform, the work of the IAD and IASA. The IAOC holds periodic teleconferences and face-to-face meetings as needed to carry out the IAOC's duties efficiently and effectively. 1.2 Overview of Selection Process In brief, this document describes the time frame and procedures for the IAB and IESG to solicit public input and make a selection for the position. 2. Desirable Qualifications and Selection Criteria for IAB and IESG Nominated IAOC members Candidates for these IAOC positions should have knowledge of the IETF, knowledge of contracts and financial procedures, and Huston & Wijnen Expires August 5, 2005 [Page 3] Internet-Draft IAB and IESG Selection of IAOC Members February 2005 familiarity with the administrative support needs of the IAB, the IESG, and the IETF standards process The candidates are also expected to be able to understand the respective roles and responsibilities of the IETF and ISOC in this activity, and be able to articulate these roles within the IETF community. The candidates will also be expected to exercise all the duties of an IAOC member, including being prepared to undertake any associated responsibilities, including the setting of administrative support policies, oversight of the administrative operations of the IETF, representing the interests of the IETF to the IAOC, and be able to undertake full participation in all Committee meetings and Committee activities. In the case of the IAB-selected member of the IAOC, this individual does not directly represent the IAB. Similarly for the IESG-selected member of the IAOC, this individual does not directly represent the IESG. The IAB and IESG selected members are accountable directly to the IETF community. 3. IAB and IESG Selection Process of an IAOC member 3.1 Nominations and eligibility The IAB and IESG will alternate year by year in making a public call for nominations on the ietf-announce@ietf.org mailing list. The public call will specify the manner by which nominations will be accepted and the means by which the list of nominees will be published. Self-nominations are permitted. Along with the name and contact information for each candidate, details about the candidate's background and qualifications for the position should be attached to the nomination. All IETF participants, including working group chairs, IETF Nominating Committee members, IAB and IESG members are eligible for nomination. IAB and IESG members who accept nomination will recuse themselves from selection discussions. 3.2 Selection The selecting body will publish the list of nominated persons prior to making a decision, allowing time for the community to pass any relevant comments to that body. Huston & Wijnen Expires August 5, 2005 [Page 4] Internet-Draft IAB and IESG Selection of IAOC Members February 2005 The selecting body will review the nomination material, any submitted comments, and make their selection. 3.3 Care of Personal Information The following procedures will be used by the IAB and IESG in managing candidates' personal information: o The candidate's name will be published, with all other candidate names, at the close of the nominations period. o Except as noted above, all information provided to the IAB or IESG during this process will be kept as confidential to that body. 3.4 Term of Office and Selection Timeframe The IAB and IESG expect to seat their selected committee member at the first IETF meeting of every second year, for a two year term of office. The IAB and IESG will alternate each year in undertaking a selection, except for the initial selection. For the first year the IAB and IESG will operate their selection process concurrently. Also for the first year the IESG-selected candidate will serve on the committee for an initial term ending with the first IETF meeting of the following year, and the IAB-selected candidate will serve for a term one year longer than the IESG-selected candidate . Thereafter the candidates will be seated for two year terms. Basic time frame requirements for the selection process are as follows: o 2 - 3 weeks for solicitation of nominations. o 3 - 4 weeks for review of nominees, deliberation and selection. In November of every year, the selecting body of that year will announce the specific dates for the selection process for that year, following the guidelines above. 3.5 Mid-term Vacancies This document describes the process for the general appointment of IAB-selected and IESG-selected IAOC members. However, if the appointed member is unable to serve the full two year term, the selecting body may, at its discretion, immediately select a replacement to serve the remainder of the term using the interim process defined in Section 3.5.1. If the selecting body does not invoke the interim process, the next biannual selection process will fill the vacancy. Huston & Wijnen Expires August 5, 2005 [Page 5] Internet-Draft IAB and IESG Selection of IAOC Members February 2005 3.5.1 Interim Appointment Process If the selecting body elects to fill the mid-term vacancy before the next biannual selection, a separate time line will be announced and the remainder of the process described in this document will be followed. 4. Acknowledgements This document is based extensively on RFC 3677 [RFC3677]. It has benefited from helpful review comments from Harald Alvestrand, Brian Carpenter Leslie Daigle, Rob Evans and Margaret Wasserman. 5 Informative References [I-D.IASA] Austein, R. and B. Wijnen, "Structure of the IETF Administrative Support Activity (IASA)", draft-ietf-iasa-bcp-06 (work in progress), February 2005. [RFC3677] Daigle, L. and Internet Architecture Board, "IETF ISOC Board of Trustee Appointment Procedures", BCP 77, RFC 3677, December 2003. Authors' Addresses Geoff Huston (editor) Internet Architecture Board EMail: gih@apnic.net Bert Wijnen (editor) Internet Engineering Steering Group EMail: bwijnen@lucent.com Appendix A. IAB Members Internet Architecture Board members at the time this document was drafted were: Bernard Aboba Harald Alvestrand Rob Austein Leslie Daigle Huston & Wijnen Expires August 5, 2005 [Page 6] Internet-Draft IAB and IESG Selection of IAOC Members February 2005 Patrik Faltstrom Sally Floyd Jun-ichiro Itojun Hagino Mark Handley Geoff Huston Pete Resnick Bob Hinden Eric Rescorla Jonathan Rosenberg Appendix B. IESG Members Internet Engineering Steering Group members at the time this document was drafted were: Harald Alvestrand Bill Fenner Ted Hardie Sam Hartman Scott Hollenbeck Russell Housley David Kessens Allison Mankin Thomas Narten Jon Peterson Margaret Wasserman Bert Wijnen Alex Zinin Huston & Wijnen Expires August 5, 2005 [Page 7] Internet-Draft IAB and IESG Selection of IAOC Members February 2005 Intellectual Property Statement The IETF takes no position regarding the validity or scope of any Intellectual Property Rights or other rights that might be claimed to pertain to the implementation or use of the technology described in this document or the extent to which any license under such rights might or might not be available; nor does it represent that it has made any independent effort to identify any such rights. Information on the procedures with respect to rights in RFC documents can be found in BCP 78 and BCP 79. Copies of IPR disclosures made to the IETF Secretariat and any assurances of licenses to be made available, or the result of an attempt made to obtain a general license or permission for the use of such proprietary rights by implementers or users of this specification can be obtained from the IETF on-line IPR repository at http://www.ietf.org/ipr. The IETF invites any interested party to bring to its attention any copyrights, patents or patent applications, or other proprietary rights that may cover technology that may be required to implement this standard. Please address the information to the IETF at ietf-ipr@ietf.org. Disclaimer of Validity This document and the information contained herein are provided on an "AS IS" basis and THE CONTRIBUTOR, THE ORGANIZATION HE/SHE REPRESENTS OR IS SPONSORED BY (IF ANY), THE INTERNET SOCIETY AND THE INTERNET ENGINEERING TASK FORCE DISCLAIM ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO ANY WARRANTY THAT THE USE OF THE INFORMATION HEREIN WILL NOT INFRINGE ANY RIGHTS OR ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Copyright Statement Copyright (C) The Internet Society (2005). This document is subject to the rights, licenses and restrictions contained in BCP 78, and except as set forth therein, the authors retain all their rights. Acknowledgment Funding for the RFC Editor function is currently provided by the Internet Society. Huston & Wijnen Expires August 5, 2005 [Page 8]