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These instructions are for the Session Request Tool provided on the IETF Datatracker.
The Session Request Tool may be used by IETF working group chairs, working group secretaries, IRTF research group chairs, IAB Group Chairs, Area Directors, IETF Secretariat members, Team Chairs, and the IRTF Chair to request sessions at upcoming IETF Meetings.
Use the same login information as for the IETF Meeting Materials Management tool.
This interface allows you to request a new session, or make changes to or cancel a previously requested session.
Acronyms of the working groups that you currently chair are listed in this section. Click on an acronym to initiate a request for a new session at the upcoming IETF meeting.
Acronyms of the working groups for which you or your co-chair has requested sessions at the upcoming IETF meeting are listed in this section. Click on an acronym to initiate changes to a session, or cancel a session. If you’d like to make changes when the tool is Locked, email email@example.com.
To request a new session at an upcoming IETF meeting, complete all the required fields in the request form and confirm the information that was just entered.
This screen is displayed after you click the 'Save' button on the request form (as described in section 3.1.9 above). Review all the information that you have entered on the request form. When you are satisfied that the information is accurate, click on the 'Submit' button located at the bottom of the page. If you are requesting one or two sessions for the working group, a message will be sent to the working group list and the Secretariat. If you are requesting a third session for the working group, then a message will be sent to the Area Director(s) for approval of the third session as well as to the Secretariat and the working group list.
This interface allows you to either modify the information for a previously requested session, or cancel the session. If the session request tool has closed, send email to firstname.lastname@example.org with your request.
When you click on the acronym of a working group for which a session has been previously requested, all of the information that was previously entered for this working group will be displayed as read only text. Two buttons are provided at the bottom of this page: 'Edit' and 'Cancel'.
Edit the previously entered information by clicking on the 'Edit' button. When you click on this button, a form is displayed that contains all of the information previously entered for this session. Just as for the original request, update the information, confirm that the updated information is accurate, and click Save. Notifications will be sent to the Secretariat, working group, chairs, and Area Director(s) as appropriate.
Cancel a previously requested session by clicking on the 'Cancel' button. The tool will confirm this action via a pop-up window. Once confirmed, a notification will be sent to the Secretariat and Cc'd to the Area Director(s) of the subject working group. Any links and information related to the subject working group will be deleted from the IETF Meeting Materials Management tool and the IETF Web site.
This error occurs when you enter one or more invalid working group acronyms in the 'Conflicts to Avoid' fields.
This error occurs when you do not select a value in the 'Number of Sessions' field.
This error occurs when you do not select a value in the 'Length of Session' field.
This error occurs when you leave zero in the 'Number of Attendees' field.
This error occurs when you enter a non-numeric value in the 'Number of Attendees' field.
This error occurs when you try to request a third session without requesting the first two sessions.