Public Side Meeting Request Form
Based on community feedback, the IESG, LLC and Secretariat have been working on a new scheduling mechanism for side meetings at IETF 122. The Secretariat will now be managing room allocation for side meetings in an effort to mitigate errors and ensure a more digestible view.
Guidelines for public side meetings
The IETF supports Public Side Meetings by setting aside rooms that can be booked by participants and by providing basic A/V support and a WebEx meeting room for remote participants. That said, side meetings are not part of the official IETF meeting agenda, are not approved or even reviewed by the IESG, and have no formal standing. Side meetings should not be used to imply endorsement by the IETF.
Rooms made available for side meetings are not to be used for closed Private Meetings.
All public side meetings are subject to the IETF Note Well; participants are expected to follow the usual IETF policies on personal conduct, IPR disclosure obligations, etc.
Public side meetings are open for any registered IETF meeting participant to attend. Remote side meeting attendees must also be registered for the meeting.
All working group business needs to occur during scheduled working group sessions in ways that comply with RFC 2026 and RFC 2418. Working group business must not happen during side meetings.
Side meetings do not record formal attendance ("blue sheets"). The organizers of side meetings may ask for participants' contact information; participants are free to withhold it.
Organizers must seek participants' active consent for any side meeting that is desired to be recorded.
How to Request a Side Meeting
Please reference the IETF 122 Side Meeting Scheduling Trello board to find out when each room is open and available for meetings.
There are two rooms available: one with 20 seats and one with 40 seats. Please choose which size room you need and several options for times, in case your first choice is no longer available.
All times should be in ICT (UTC+7), or local Bangkok time.
If you have difficulty using the form, please send an email to support@ietf.org containing all the information in the form.