This guide provides information and a short set of actions participants should review before participating in a virtual session at IETF 107 even if you have participated remotely at previous IETF meetings.
Webex is being used for the IETF 107 meeting. It can be used directly in a web browser, or via a desktop or mobile app. Specifics about supported web browsers and operating systems are available in this document with detailed system requirements.Web browser
The Webex web app works with a variety of browsers, varying by operating system. To join a session, after following a link to a Webex session, click “Join from your browser” option in the browser window.
NOTE: If you have the Webex Desktop App installed but prefer to join via the web app, you may need to refuse an option to launch the desktop app and wait a moment for the option to join to appear at the bottom of your browser window:
Webex Desktop App
The Webex Meetings App works on Microsoft Windows and Apple macOS. Download and run the installer file to install the Webex Meetings app. See this Webex desktop app getting started guide for additional tips.
Webex Meetings Mobile App works on Apple iOS and Android. Install the Webex Meetings Mobile App via the usual process for your device. See this Webex mobile app getting started guide for additional tips. NOTE: Joining a meeting session via the Webex mobile app requires the IETF meeting session password, which can be found in the text version of the agenda.
Before joining a group session during IETF 107, you should test your set up. You may use the IETF 107 Hallway session to test during the IETF 107 meeting week. Details can be found at the IETF Datatracker meeting agenda. Follow the steps in section 5., below, during for testing.
The IETF 107 Virtual meeting agenda includes session agenda information, links to remote participation channels, presentation materials, and tools such as etherpad, as usual.
Plan to join a session about 5 minutes before the scheduled start to ensure everything is set up including Webex, etherpad and jabber. For more information on Jabber, including clients, visit the IETF Groupchat/Chatroom information page.
A few things to check after you join:
Check your audio is set up: Computer audio is generally the best option to use when joining a session and we strongly recommend that you use a headset. If you must join by phone, do not use a speakerphone.
If for some reason computer audio does not work well, then local-rate dial-in numbers for a number of countries around the world are available. NOTE: You may see a “Call me” option, but this will NOT be functional.
Be sure you are muted: Double check that you are muted when you join to avoid background noise. You will be able to unmute yourself during the session. NOTE: that if you are only connected to a Webex session via dial-in and are muted in Webex (due to background noise or other reasons) you will not be able to request to be unmuted for the remainder of the session.
Manage video: Check that your video is turned off after you join a session. It should remain off during the session.
Sign the virtual bluesheet: Instead of the bluesheets usually used to track attendance, add your name and affiliation to the designated section of the session-specific etherpad by clicking on the session-specific link from the IETF Datatracker agenda, even if you are only observing the session. If you are unable to access the session etherpad to sign the bluesheet, you may send your name, affiliation and the session title via email to email@example.com and the IETF Secretariat will add your name to the blue sheet.
To speak during the session: To indicate you’d like to speak during a session, use the Webex chat to send a message “+q” to everyone. The session chairs will manage the order of the queue (potentially with the help of a volunteer) to call on people. Webex chat should be used only for the queue and we will not be using the “raise hand” functionality in Webex.
Once you are called on by the chair to speak, unmute your mic and be sure to mute your mic again when you are done speaking. Please introduce yourself using your first and last name. If you change your mind about speaking, you can send the message “-q” to everyone in the Webex chat.
Chat during the session: The jabber chat room for the sessions will be used as usual during an IETF meeting. Please do not use the Webex chat for anything other than a speaking queue. The jabber room will, as usual, be used to relay questions to the room for people unable to send audio and session chairs will designate a jabber scribe who will join the queue as needed.
In addition to the advance testing set up, there will be help throughout the IETF 107 Virtual meeting available in a variety of ways. The usual firstname.lastname@example.org email help is available. If you run into issues using Webex during the meeting, there will be real-time monitoring of the session by the Secretariat.
More information about Webex is available:
More information about Jabber is available: