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IETF 114 Philadelphia Frequently Asked Questions

IETF 114 will be the second in-person meeting held since November 2019. Local rules and regulations related to the ongoing COVID-related pandemic impose additional requirements for in-person participation.

NOTE: This FAQ will be updated as new information is available. Questions or suggestions are always welcome at: support@ietf.org

Last updated 2022-05-04

Registration

When is meeting registration open?

Registration is planned to open the week of 2 May.

Why do I need to sign into Datatracker to register?

All participants, onsite and remote, will need to use Meetecho, the IETF’s meeting platform, which is accessed via Datatracker authentication. We ask you sign in at registration to ensure that your Meetecho login process goes smoothly during the meeting. If you don’t already have a Datatracker account, you can easily create an account free of charge.

Is vaccination against COVID required for onsite participation?

Yes. The IETF LLC and IESG are in agreement that vaccination against COVID is an appropriate and reasonable requirement for onsite participation. You will be asked to confirm your vaccination status at registration, without being asked to supply any proof, with the following declaration:

☑️ I confirm that I am fully vaccinated with a vaccine from the WHO Emergency Use List.

What else do I have to agree to when I register for onsite participation?

In addition to confirming that you are fully vaccinated (see above) you must also agree to the following statement:

☑️ I will take necessary precautions while attending IETF 114, including complying with all COVID-related requirements that apply to the event venue or that are otherwise communicated to me by the IETF. While taking such precautions may reduce risk, any in person participation includes possible exposure to, and illness from, infectious diseases. By choosing to attend IETF 114 in person, I knowingly and freely assume all such risks related to illness and infectious diseases, such as COVID, even if arising from the negligence or fault of the IETF LLC, or its agents or partners. Further, I waive and release IETF LLC, and its contractors, agents and partners from and against claims arising from injury, loss, sickness or death from contraction or spread of COVID or other communicable disease due to travel to or attendance at an event hosted by the IETF.

Are fee waivers available for IETF 114?

Yes, fee waivers are available for remote participants and you can request your fee waiver here.

Changes and Cancellation

Can I change registration types (e.g. from onsite to remote)?

Yes, absolutely. Anyone who registers as an onsite participant and then needs to participate remotely will get the same fee tier when they convert their registration. For example, if you register and pay for onsite participation during the early bird registration period and then need to convert that to remote participation, you will get the early bird remote participation fee rate even if we are one week from the meeting. To change your registration type, please email support@ietf.org and the Secretariat will help you convert your registration.

Will my meeting registration be refunded if the situation changes close to the meeting?

If the IETF determines that 114 can no longer be held as a hybrid meeting with participants onsite in Philadelphia, we will refund all Onsite Registrations and you will have the option to register as a Remote Participant.

Will my hotel reservation be refunded if I can no longer travel to the meeting?

If you are staying at the Sheraton Philadelphia Downtown (the IETF meeting venue), please review the guest room cancellation terms provided during the booking process for details. If you are staying at another property, you should closely review their terms.

We recommend that onsite participants consider travel insurance for IETF 114.

Participation

What will the meeting schedule be?

In order to accommodate the number of people who are expected to participate online, the IESG will aim to maintain a schedule that is similar to past fully-online meetings, i.e., with approximately six hours of session time on most days. Exact details of the daily schedule and the scheduling of other meeting related activities are still under development and will be announced as they are confirmed.

How has onsite participation in working sessions changed?

There are a number of changes to the pre-COVID model of onsite participation. There is a new separate version of Meetecho, now updated based on the eperspecifically designed to support these changes - designed for mobile and with no sound/video capabilities.

  • You will need to use the new Meetecho to sign the bluesheets
  • You will need to join the Meetecho queue in order to speak at the microphone instead of just queuing at the mic
  • Remote chairs will be able to share and control slides from Meetecho
  • Onsite speakers will be able to share and control slides from the new Meetecho
  • You will be able to use the new Meetecho to participate in the session chat

Can I test this new Meetecho before the meeting?

Yes. There will be a number of opportunities to prepare for IETF 114 ahead of the meeting.

Will there be any change for remote participants?

Yes. With the changes to onsite participation we expect a number of the recurring concerns of remote participants, such as queue/microphone management, to have been mitigated.

Are session chairs or speakers required to participate in person?

No. Onsite participation is not required for anyone, including session chairs. Chairs will be able to use Meetecho to chair their sessions remotely. Training sessions and online guides will be available for chairs (onsite and remote), speakers, and all participants.

Travel and Venue

What are the COVID-related requirements for in-person IETF 114 participation?

There are several layers of requirements related to the travel to, participation in, and departure from Philadelphia, Pennsylvania, for IETF 114. The information in this FAQ aims to provide some high-level guidance believed to be correct as of the date of its publication, but it is strongly recommended to check information published by the responsible authorities for the latest information. These include:

What are the COVID-specific requirements for entering United States?

You must be fully vaccinated with the primary series of an accepted COVID-19 vaccine to travel to the United States by plane if you are a non-U.S. citizen, non-U.S. immigrant (not a U.S. citizen, U.S. national, lawful permanent resident, or traveling to the United States on an immigrant visa). Only limited exceptions apply. In addition, you are required to show a negative COVID-19 test result or documentation of recovery from COVID-19 before you travel to the United States by air. More information is available on the CDC website.

Will the IETF have any other COVID-related measures in place?

Social distancing is not currently required by the city or venue. However, we recognize that participants have a wide range of comfort levels with physical proximity so the Secretariat will provide color-coded accessories (e.g. wristbands, pins) for participants to indicate their social distancing preference.

Managing infections

What happens if I test positive for COVID when I’m attending IETF 114? 

If you receive a positive test result or suspect that you are positive for COVID-19, please return to your hotel room and contact the Secretariat at support@ietf.org.

We recommend that you have insurance in case you are required to quarantine longer than your expected stay and therefore incur additional cost. If this is not possible or there are complications then please contact us at support@ietf.org to see what support and assistance we can provide.