IETF 117 Frequently Asked Questions
IETF 117 will be the fifth in-person meeting held since November 2019.
NOTE: This FAQ will be updated as new information is available. Questions or suggestions are always welcome at: firstname.lastname@example.org
Last updated 2023-05-12
When is meeting registration open?
Registration for the IETF 117 meeting is open.
Why do I need to sign into Datatracker to register?
All participants, onsite and remote, will need to use Meetecho, the IETF’s meeting platform, which is accessed via Datatracker authentication. Log in to the Datatracker when you register to make sure you’ll be signed in to the correct account to use Meetecho during the meeting. If you don’t already have a Datatracker account, you can easily create an account free of charge.
Are fee waivers available for IETF 117?
Yes, fee waivers are available for remote participants and you can request your fee waiver here.
Changes and Cancellation
Can I change registration types (e.g. from onsite to remote)?
Yes, absolutely. For full information about registration types and changes, please see the IETF meeting terms and conditions page.
Will my hotel reservation be refunded if I can no longer travel to the meeting?
If you are staying at one of the IETF contracted hotels, please review the guest room cancellation terms provided during the booking process for details. If you are staying at another property, you should closely review their terms.
We recommend that onsite participants consider travel insurance for IETF 117.
Travel and Venue
San Francisco is a great city to explore, but, as with all cities, it has issues with street crime and you should be aware of your personal safety and possessions at all times. We recommend that you remove your meeting badge outside of the venue.
In some areas of the city, including the neighborhood around the meeting venue (known as the Tenderloin), there are large numbers of unhoused people on the streets, which some may find intimidating. When deciding where to stay we recommend that you consider the neighborhood and walking paths to the venue. If you have specific questions then please reach out to the IETF Secretariat at email@example.com.
What are the COVID-specific requirements?
As of 12:01 a.m. EDT on May 12, 2023, noncitizen nonimmigrant air passengers no longer need to show proof of being fully vaccinated with an accepted COVID-19 vaccine to board a flight to the United States.
More information regarding travel to the United States can be found on the CDC website.
Attendees will be required to check one box during the registration process. The language for this checkbox is below.
I will take necessary precautions while attending IETF 117, including complying with all COVID-related requirements that apply to the event venue or that are otherwise communicated to me by the IETF. While taking such precautions may reduce risk, any in person participation includes possible exposure to, and illness from, infectious diseases. By choosing to attend IETF 117 in person, I knowingly and freely assume all such risks related to illness and infectious diseases, such as COVID, even if arising from the negligence or fault of the IETF LLC, or its agents or partners. Further, I waive and release IETF LLC, and its contractors, agents and partners from and against claims arising from injury, loss, sickness or death from contraction or spread of COVID or other communicable disease due to travel to or attendance at an event hosted by the IETF.
Vaccinations and masks are no longer required for onsite participation but we recommend that you read the local public health advice and follow that as appropriate for your personal circumstances. Masks and COVID tests will be provided at no cost throughout the meeting. If you test positive for COVID then we will ask you to stay away from the venue for five days.
If you have feedback, please provide it to firstname.lastname@example.org
What COVID mitigation services are provided onsite?
The following are available at the registration desk, throughout the course of the meeting:
- Free FFP2 masks. We also have clips available for those who find the masks too tight. Please feel free to take a new mask each day or more often if you prefer.
- Free COVID rapid antigen tests. When we put these out on the tables they disappear quickly so you may need to ask at registration.
- Free social distancing badges. These are:
- Red to indicate that you want those around you to keep their distance. No handshakes.
- Yellow to indicate that you are cautious. No handshakes but possible elbow bumps.
- Green to indicate that you are not concerned about social distancing.
- IETF-provided food and beverage service will be self-serve, buffet-style, as is the typical practice. Hand sanitizing stations will be available near all food service and we ask that participants sanitize their hands prior to taking food or drink.
What happens if I test positive for COVID or experience symptoms of COVID when I’m attending IETF 117?
If you receive a positive test result or suspect that you are positive for COVID-19, please return to your hotel room and contact the Secretariat at email@example.com. The Secretariat can provide antigen tests to anyone who needs one.
We recommend that you have insurance in case you are required to quarantine longer than your expected stay and therefore incur additional cost. If this is not possible or there are complications then please contact us at firstname.lastname@example.org to see what support and assistance we can provide.