Subject: IETF LLC Operational Policies

From: IETF Executive Director <[email-masked]>
Date: Fri, 9 Oct 2020 16:00:58 +1300

The IETF Administration LLC (IETF LLC) publishes all of its operational policies [1] as part of its commitment to transparency.  These are internal policies that provide guidance for board, staff and contractors on specific processes and are distinct from the governance policies [also 1] that the IETF LLC seeks feedback on from the community.  Previously the publication of an operational policy was not widely announced, but from this point on they will be.  This email acts a catch up on the recently published operational policies, in reverse order of publication:

1.  OFAC Compliance Policy [2].
The purpose of this policy is ensure that the IETF LLC complies with the requirements of the Code of Conduct [3] relating to the US Office of Foreign Assets Control [4] (OFAC). This policy provides guidance to the IETF LLC board, staff and contractors regarding the management of contracts and the processing of financial transactions.

2.  Charitable Contribution Acceptance Policy [5]
This purpose of this policy is to ensure that all charitable contributions accepted by the IETF LLC align with the mission of the IETF and meet the legal requirements of a 501(c)(3) not-for-profit. This policy provides guidance to the IETF LLC staff and contractors who process charitable contributions.

3.  Records Retention Schedule [6]
This is a operational schedule to the Records Retention and Management Policy [7] and sets out how long certain records are retained for by the IETF LLC and when certain records must be destroyed.

4.  Accounting Policy [8]
This policy sets out the accounting system, processes, responsibilities and controls of the IETF LLC.

5.  Objectively False IPR Disclosure Policy [9]
The purpose of this policy is to ensure that IPR disclosures that contain a material statement of purported fact that is objectively false are not published as IPR disclosures. This policy provides guidance to the IETF LLC staff and contractors who process IPR disclosures.

6.  Board/ED Delegated Authorities [10]
This is an operational schedule that sets out the authorities the board retains for itself and any conditions under which its remaining authorities are delegated to the IETF Executive Director.

[1]  https://www.ietf.org/about/administration/policies-procedures/
[2]  https://www.ietf.org/media/documents/IETF_LLC_OFAC_Compliance_Policy_2020-10-06.pdf
[3]  https://www.ietf.org/about/administration/policies-procedures/code-of-conduct/
[4]  https://home.treasury.gov/policy-issues/office-of-foreign-assets-control-sanctions-programs- and-information
[5]  https://www.ietf.org/media/documents/IETF_LLC_Charitable_Contribution_Acceptance_Policy_2020-07-13.pdf
[6]  https://www.ietf.org/media/documents/IETF_LLC_Records_Retention_Schedule_2020-07-13.pdf
[7]  https://www.ietf.org/about/administration/policies-procedures/records-retention/
[8]  https://www.ietf.org/media/documents/IETF_LLC_Accounting_Policy_2020-07-03.pdf
[9]  https://www.ietf.org/media/documents/IETF_LLC_Objectively_False_IPR_Disclosure_Policy_2020-06-23.pdf
[10]  https://www.ietf.org/media/documents/IETF_LLC_Delegated_Authorities_2020-06-11.pdf

Please feel free to contact me directly if you have any questions.

Jay

-- 
Jay Daley
IETF Executive Director
[email-masked]