IETF meeting terms and conditions

This page provides information about IETF meeting registration types and fee payment options, and other important terms that apply to IETF meeting participation.

Registration types

Each of the following is available for either of Onsite or Remote participation. Onsite registration includes admission to the welcome reception (cash bar) and afternoon break refreshments. Tickets for the Social Event must be purchased separately.

  • Week Pass is for all or any part of the meeting and includes admission to all parts of the meeting, all week.
  • Student registration is available for full-time students and includes admission to all parts of the meeting, all week. Proof of full-time student status is required.
  • One Day Pass registration includes access to any one day of meeting sessions, plus the Sunday Tutorials and Welcome Reception, and the Plenary sessions.
  • Hackathon Only registration provides access only to the IETF Hackathon held in conjunction with an IETF meeting.

For onsite participation, you are responsible for your own transport, accommodation and any visa requirements for attending the meeting.

Fee tiers

There are three fee tiers:

  • Super Early is available before the agenda is published at a significant discount over the standard fee.
  • Early is available after the Super Early period expires and until a couple of weeks before the meeting.
  • Standard is the fee charged in the last two weeks before the meeting starts.

Changing registration types

Anyone who registers as an onsite participant and then needs to participate remotely is able to convert their registration at the same fee tier at any time, with the difference in fee refunded.

To change your registration type, please email support@ietf.org and the Secretariat will help you convert your registration.

Payment

Registration fees may be paid by MasterCard, Discover, Visa, American Express, and PayPal.

To pay after 12:00 local time on the first day of the meeting, please visit the on-site registration check-in when you arrive on site.

Cancellation and refund

  1. Refunds may be subject to a 10% (ten percent) service charge. Note: this fee is always waived if cancellation is due to denial of entry visa.
  2. Cancellations and requests for refunds should be received five (5) working days before the first day of the meeting. Refund requests may not be honored after that point.
  3. For registration fees paid via credit card, refunds will only be issued to the credit card originally charged.
  4. Contact the IETF Registrar at support@ietf.org to cancel and request a refund.

Policies and procedures

As a condition of meeting registration, you agree to comply with IETF policies and procedures, summarized in the Note Well. The Note Well points out IETF’s rules on intellectual property rights (IPR), anti-harassment, and other important guiding policies for the IETF.

We may implement additional relevant policies and by participating in the meeting after we implement new policies or changes to these terms and conditions, you confirm that you agree to those.

Except as required by law, the IETF will not be liable for any for any failure to perform, if due to any cause beyond IETF’s reasonable control or any direct, indirect, special, incidental, or consequential costs, damages or losses arising directly or indirectly from the meeting.

Privacy and recordings

The IETF and related organizations are committed to transparency and so some of your registration data will be made public. For information about the personal data that is collected, and how it is managed, please see the Privacy Statement.

The IETF collects audio, pictorial and video recordings of our events, meetings and conferences, all of which may be made public . 

For some meetings we provide red lanyards for you to wear if you do not wish to be photographed individually or in small groups, but wearers may still appear in photographs and video recordings of large groups. We use reasonable efforts to ensure that any third-party photographer/videographer follows the same rules.

However, if you speak at a microphone, appear on a panel or carry out an official duty as a member of IETF leadership then you consent to appearing in recordings of you at that time. If you participate online, and turn on your camera and/or microphone, then you consent to appear in such recordings. This consent cannot be later withdrawn.