IETF 93 EDUNEXT BoF Draft Agenda: ———————————————————————————————— MONDAY, July 20, 2015 1520-1720 CEST (Room: Athens/Barcelona) see document: EDU and Mentoring Program Merger and Expansion https://datatracker.ietf.org/doc/draft-kuehne-gen-edu-mentor/ 1. Welcome, Agenda Bashing, Minute taker (Dan Romascanu & Mirjam Kuehne) [5 min.] Karen O’Donoghue and Vianayk Hegde are minute takers. Lee Howard is chat monitor. 2. Edu Team (Mirjam Kuehne) [15 min.] Edu Team History Started with Newcomers tutorials Introduction of members of the Edu Team Now has an IESG liaison Presentation of the Edu Team charter Sunday tutorials: Tutorials split between Process and Technical tutorials WG chair trainings on Wednesdays Edu Team is in need of: - New ideas and audiences - New Formats (should we have webinars, shorter sessions, etc.?) - New members 3. Mentoring (Nalini Elkins) [15 min.] Intro of the Mentoring Team (charter/mission, members, etc.) - Mentor / mentee signups - Matching (how done) - Plans for future - Mentor desk at registration - Meet & Greet 4. Discussion: Scott Mansfield : Mentoring works better when mentee are assigned after as compared to before. On the other hand: Mentoring is working. One of the mentee is VP ISOC Chair Jari Arkko : Mentoring should be pre-meeting and continued mentoring after the meeting as well. Continuity is useful as well. Karen O'Donaghue : A better pre matching questionnaire would be useful Tony Hansen : Better communication to mentors is needed. Brian Carpenter : Pre and post mentoring Survey. Student / Mentor Feedback is essential. Tools for matching mentors / mentees Dan Romascanu : How do we define success for the mentoring programs? Nalini Elkins : Need to have a good chemistry between mentor and mentee. Niel Harper : (On how the ISOC fellowship approaches this) Pre-meeting Look for the mentor in the same functional area During the meeting : there are several f2f meeting for building relationships After meeting: we have surveys Leslie Daigle : What do we want to call success ? Scott Mansfield : Important for us to make sure that companies do a job as well. Involve companies as well. Tony Hansen : Matching of interest is not necessary for success. Dan Romascanu : Transferring the culture is important. Matching the cultural background helps. Toral Cowieson : 3 areas where the ISOC Fellowship helps 1. Navigating the IETF 2. Introductions 3. What work to focus on ? How is the diversity of mentors ? They should also be document shepherds [Break : Was at the mic] Leslie Daigle: What do you get out of the IETF ? There is a community and how do we engage that community? Lee Howard: Primary work happens on the mailing list. Put WG in remote hubs. LACNIC is doing a good job here. Scott Mansfield: Liaise with organisation running remote meeting? Justin Richard: TZ is difficult to eliminate that. Face-to-face time is important. Scott Mansfield: Lets have a remote participation BoF. Toral Cowieson: What are the methods and the toolbox? Scott Bradner: Do we have facts in newcomers ? We are doing fact-free analytics. Brian Carpenter: How do we benefit a larger bunch of people who do not come on Sunday? Dan Romascanu: Look at the modular format to delivering videos? Henry: The newcomers tutorials can be recorded and put up for everyone to watch. Randy Bush: The goal is how to make it easy to people to contribute and how to make them effective to produce high quality products ? Jari Arkko: Make the modular meeting. Keep the basic Sunday tutorials ? Georges: The videos was very useful. Harald Alvestrand: Look at the new RFCs and look at which authors were two years old. Go and ask people what worked. [Break : Was at the mic] Lucy Lynch: Feels strongly about *not* mergimg the Edu and the mentoring groups. Yaakov Stein: Does the charter need to remove the word role? Barry Leiba: I don't know how to get people to get people to do the AD role well. Dan Romascanu: We might need to experiment with different formats and put up videos. Mirjam Kuehne: Need help from the secretariat for this task. 5. Wrap up and next steps [5 min.] In Summary: - Keep Sunday tutorials - Don’t merge Edu TEam with Mentoring Program - Do videos and webinars if possible - Look at videos NIC.BR did! Can they be translated? Or at least published? youtube.com/nicbrvideos - see current discussion on WG chairs list - Do technical tutorials not just procedural ones (Edu Team is on the right track and charter allows for that) - Don’t target just newcomers; also existing participants, WG chairs, ADs - Maybe shorter? scale better? workshops? - Do stuff that is better digestible over the net (videos, remote hubs?) Check with newcomers after the IETF (what worked, what didn’t) - gather more feedback after each tutorial Both Edu Team and Mentoring Team need to define their goals better - Mentoring team needs mailing list and charter (Jari will work on that with Nalini) Remote hubs - interesting idea, but maybe not for Edu Team - liaise with other organisations that do remote work (talk more with Scott M?) Mentoring program: let the ISOC bureaus know who the mentees are, maybe they can help match them with mentors