Network Working Group O. Kolkman, Ed. Internet-Draft February15,21, 2011 Intended status: Informational Expires: August19,25, 2011 RFC Editor: RSE consensus documentationdraft-kolkman-rse-2011-02draft-kolkman-rse-2011-03 Abstract This memo serves as a temporary placeholder for the documentation of consensus around the role and responsibilities surrounding the RFC Series Editor as developed on the rfc-interest list. Status of This Memo This Internet-Draft is submitted to IETF in full conformance with the provisions of BCP 78 and BCP 79. Internet-Drafts are working documents of the Internet Engineering Task Force (IETF), its areas, and its working groups. Note that other groups may also distribute working documents as Internet- Drafts. Internet-Drafts are draft documents valid for a maximum of six months and may be updated, replaced, or obsoleted by other documents at any time. 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Code Components extracted from this document must include Simplified BSD License text as described in Section 4.e of the Trust Legal Provisions and are provided without warranty as described in the Simplified BSD License. Table of Contents 1. Introduction . . . . . . . . . . . . . . . . . . . . . . . . . 3 2. The RFC Series Editor . . . . . . . . . . . . . . . . . . . . . 3 2.1. Executive Management of the Publication and Production function. . . . . . . . . . . . . . . . . . . . . . . . . . 3 2.2. Development of the RFC Publication series. . . . . . . . . 4 2.3. Workload . . . . . . . . . . . . . . . . . . . . . . . . . 5 3. RSE oversight . . . . . . . . . . . . . . . . . . . . . . . . . 5 3.1. RSOC composition . . . . . . . . . . . . . . . . . . . . . 6 4. References . . . . . . . . . . . . . . . . . . . . . . . . . . 7 4.1. Normative References . . . . . . . . . . . . . . . . . . . 7 4.2. Informative References . . . . . . . . . . . . . . . . . . 7 1. Introduction This memo tries to cast what I believe the consensus to be in language that is close to being the basis for text in 5620bis. This is supposed to be (or quickly evolve into) the basis from which we will develop job descriptions and write an update to RFC5620 [1]. In other words, once we converged this memo will be used as the basis for other documents and is not intended to be published as RFC. Editorial and other comments appear in [square brackets]. 2. The RFC Series Editor The RFC Series Editor(RSE) is an individual who assumes serval responsibilities. 2.1. Executive Management of the Publication and Production function. o With respect to the Publication and Production functions, the RSE provides input to the IASA budget, statements of work, and manages vendor selection processes. The RSE performs annual reviews of the Production and Publication function which are then provided to IASA. o Vendor selection is done in cooperation with the streams and under final authority of the IASA. o Concretely: * The RSE owns and develops the work definition (the SOW) and manages the vendor search processes. The work definition is created within the (budgetary) boundary condition that are negotiated with IASA and takes into account the RSE's requirements and community input. * The RSE manages the evaluation process (the bids agains the SOW) which leads to a recommendation to IASA * Final vendor selection is done by the IASA in close consultation with the RSE to ensure that contract terms and other arrangements are consistent with the SOW, consistent with the both RSE's and contractor's requirements to satisfy the contract, and do not conflict with the role of the RSE. o The IASA has the responsibility to approve the total RSE budget (and the authority to deny it) The RSE has the responsibility to manage all the series functions within that budget. It is assumed that there is a level of cooperation between RSE and IASA that allows decisions by the IASA to be 'pro forma'. In case of disagreement, the IAB will attempt to mediate the issue. If no mutual agreement can be reached, the IAB will make the final decision. o When budgets have been assigned by IASA the RSE is responsible for managing the RFC Editor to operate within those budgets. o The RSE primaraly supervises the on-going performance of the vendors whitout asserting operational responsibilities. However, the RSE has operational responsibilities for issues that raise above the responsibilities of the publication or publication functions such as cross stream coordination of priorities and other issues. When the RSE needs to take extra-budgetary or out-of contract measures those actions will be coordinated with IASA. o Create documentation and structures that will allow for the RFC Series' continuity when circumstances engender the need for the execution of the publication and/or production functions by other vendors. For this type of responsibility the RSE is expected to cooperate closely with the IASA and the various streams. To prevent actual or apparent problems with conflicts of interest or judgment, the RSE is barred from having any ownership, advisory, or other relationship to the vendors executing the Publication or Production functions except as specified elsewhere in this document. If necessary, an exception can be made after public disclosure of those relationships and with the explicit permission of the IAB and IASA. 2.2. Development of the RFC Publication series. In order to develop the RFC Publication series the RSE is expected to develop a relationships with the Internet technical community. With that community, the Editor is expected to engage in a process of articulating and refining a vision for the Series and its continuous evolution. Concretely: The RSE is responsible for the coordination of discussion on Series evolution among the Series' Stream participants and the broader Internet technical community. In time the RSE is expected to develop and refine a vision on the technical specification series, as it continues to evolve beyond the historical 'by engineers for engineers' emphasis; and its publication-technical environment: slowly changing in terms of publication and archiving techniques; the communities that produce and depend on the RFC Series. All of those communities have been slowly changing to include significant multi-lingual non-native-English populations.Some of them also have a primary focus on the constraints and consequences of network engineering, rather than a primary interest in the engineering issues themselves. The RSE will develop consensus versions of vision and policy documents which will be approved by the RFC Series Oversight Committee (RSOC, see Section 3). For this type of responsibility the RSE cooperates closely with the community and under oversight of the RSOC and thus ultimately under oversight of the IAB. Consensus is to hire someone with publication experience and grow their knowledge of the community they will serve. 2.3. Workload The job is expected to take on average half of an FTE (approx 20 hrs per week) whereby the workload per week is expected to be near full time during IETF weeks, be over 20 hours per week in the first few months of the engagement, and higher during special projects. 3. RSE oversight The IAB is responsible for oversight over the RFC Series. In order to provide continuity over periods longer than the nomcom appointment cycle and assure that oversight is informed through subject matter experts the IAB will establish a group that implements oversight for the IAB, the RFC Series Oversight Committee (RSOC). The RSOC will act with authority delegated from the IAB: In general it will be the RSOC that will approve consensus policy and vision documents as developed by the RSE in collaboration with the community. In those general cases the IAB is ultimately responsible for oversight and acts as a body for appeal and resolution. For all aspects that affect the RSE itself (e.g. hiring and firing) the RSOC prepares recommendations for the IAB but final decision is the responsibility of the IAB. For instance the RSOC would: o perform annual reviews of the RSE and reports to the IAB. o manage RSE candidate selection and advises the IAB on candidate appointment (in other words select the RSE, subject to IAB approval) It is expected that such oversight by the IAB is a matter of due diligence and that the reports and recommendations from the RSOC are approached as if they are binding. RSOC as a body should abstain from direct participation in policy- making or formation of policy-making committees, which would conflict with RSOC's oversight role. If individual members of RSOC participate in policy-making, they should be aware of possible conflict with their RSOC role and should be prepared to recuse themselves from subsequent RSOC decisions if appropriate. There is one aspect in which the RSOC will work with the IASA: the renumeration of the RSE itself. The RSOC will propose a budget for approval to the IASA. The RSOC will be responsible to ensure that the RFC Series is run in a transparent and accountable manner. The RSOC shall develop and publish its own rules of order. 3.1. RSOC composition The RSOC will operate as a Program of the IAB, with the IAB retaining final responsibility. The IAB will delegate authority and responsibility to the RSOC as appropriate and as RSOC and RSE relationships evolve. Like other IAB Programs, the RSOC will include people who are not current IAB members. The IAB will designate the membership of the RSOC with the goals of preserving effective stability, keeping it small enough to be effective, but large enough to provide general Internet Community expertise, specific IETF expertise, Publication expertise, and stream expertise. Members serve at the pleasure of the IAB and are expected to bring a balance between short and long term perspective. Specific input about, and recommendations of, members will be sought from the streams, the IASA, and the RSE. The RSE and a person designated to represent the IASA will serve as ex-officio members of the RSOC but either or both can be excluded from its discussions if necessary. 4. References 4.1. Normative References 4.2. Informative References [1] Kolkman, O. and IAB, "RFC Editor Model (Version 1)", RFC 5620, August 2009. Author's Address Olaf M. Kolkman (editor) EMail: olaf@nlnetlabs.nl