< draft-ietf-nomcom-rfc2727bis-08.txt   draft-ietf-nomcom-rfc2727bis-09.txt >
Network Working Group J. Galvin, Ed. Network Working Group J. Galvin, Ed.
Internet-Draft eList eXpress LLC Internet-Draft eList eXpress LLC
Expires: April 26, 2004 October 27, 2003 Expires: August 16, 2004 February 16, 2004
IAB and IESG Selection, Confirmation, and Recall Process: Operation IAB and IESG Selection, Confirmation, and Recall Process: Operation
of the Nominating and Recall Committees of the Nominating and Recall Committees
draft-ietf-nomcom-rfc2727bis-08.txt draft-ietf-nomcom-rfc2727bis-09.txt
Status of this Memo Status of this Memo
This document is an Internet-Draft and is in full conformance with This document is an Internet-Draft and is in full conformance with
all provisions of Section 10 of RFC2026. all provisions of Section 10 of RFC2026.
Internet-Drafts are working documents of the Internet Engineering Internet-Drafts are working documents of the Internet Engineering
Task Force (IETF), its areas, and its working groups. Note that other Task Force (IETF), its areas, and its working groups. Note that other
groups may also distribute working documents as Internet-Drafts. groups may also distribute working documents as Internet-Drafts.
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and may be updated, replaced, or obsoleted by other documents at any and may be updated, replaced, or obsoleted by other documents at any
time. It is inappropriate to use Internet-Drafts as reference time. It is inappropriate to use Internet-Drafts as reference
material or to cite them other than as "work in progress." material or to cite them other than as "work in progress."
The list of current Internet-Drafts can be accessed at http:// The list of current Internet-Drafts can be accessed at http://
www.ietf.org/ietf/1id-abstracts.txt. www.ietf.org/ietf/1id-abstracts.txt.
The list of Internet-Draft Shadow Directories can be accessed at The list of Internet-Draft Shadow Directories can be accessed at
http://www.ietf.org/shadow.html. http://www.ietf.org/shadow.html.
This Internet-Draft will expire on April 26, 2004. This Internet-Draft will expire on August 16, 2004.
Copyright Notice Copyright Notice
Copyright (C) The Internet Society (2003). All Rights Reserved. Copyright (C) The Internet Society (2004). All Rights Reserved.
Abstract Abstract
The process by which the members of the IAB and IESG are selected, The process by which the members of the IAB and IESG are selected,
confirmed, and recalled is specified. This document is a confirmed, and recalled is specified. This document is a
self-consistent, organized compilation of the process as it was known self-consistent, organized compilation of the process as it was known
at the time of publication. at the time of publication.
Discussion of this Draft Discussion of this Draft
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ietf-nomcom@lists.elistx.com ietf-nomcom@lists.elistx.com
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Table of Contents Table of Contents
1. Introduction . . . . . . . . . . . . . . . . . . . . . . . . . 3 1. Introduction . . . . . . . . . . . . . . . . . . . . . . . . . 3
2. Definitions . . . . . . . . . . . . . . . . . . . . . . . . . 4 2. Definitions . . . . . . . . . . . . . . . . . . . . . . . . . 4
3. General . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 3. General . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
4. Nominating Committee Selection . . . . . . . . . . . . . . . . 11 4. Nominating Committee Selection . . . . . . . . . . . . . . . . 12
5. Nominating Committee Operation . . . . . . . . . . . . . . . . 19 5. Nominating Committee Operation . . . . . . . . . . . . . . . . 20
6. Dispute Resolution Process . . . . . . . . . . . . . . . . . . 25 6. Dispute Resolution Process . . . . . . . . . . . . . . . . . . 26
7. Member Recall . . . . . . . . . . . . . . . . . . . . . . . . 27 7. Member Recall . . . . . . . . . . . . . . . . . . . . . . . . 28
8. Changes From RFC2727 . . . . . . . . . . . . . . . . . . . . . 29 8. Changes From RFC2727 . . . . . . . . . . . . . . . . . . . . . 30
9. Acknowledgements . . . . . . . . . . . . . . . . . . . . . . . 31 9. Acknowledgements . . . . . . . . . . . . . . . . . . . . . . . 32
10. Security Considerations . . . . . . . . . . . . . . . . . . . 33 10. Security Considerations . . . . . . . . . . . . . . . . . . . 34
Informative References . . . . . . . . . . . . . . . . . . . . 34 Informative References . . . . . . . . . . . . . . . . . . . . 35
Author's Address . . . . . . . . . . . . . . . . . . . . . . . 34 Author's Address . . . . . . . . . . . . . . . . . . . . . . . 35
A. Oral Tradition . . . . . . . . . . . . . . . . . . . . . . . . 35 A. Oral Tradition . . . . . . . . . . . . . . . . . . . . . . . . 36
B. Nominating Committee Timeline . . . . . . . . . . . . . . . . 36 B. Nominating Committee Timeline . . . . . . . . . . . . . . . . 37
Intellectual Property and Copyright Statements . . . . . . . . 39 Intellectual Property and Copyright Statements . . . . . . . . 40
1. Introduction 1. Introduction
This document is a revision of and supercedes RFC2727. [2] It is a This document is a revision of and supercedes RFC2727. [2] It is a
complete specification of the process by which members of the IAB and complete specification of the process by which members of the IAB and
IESG are selected, confirmed, and recalled as of the date of its IESG are selected, confirmed, and recalled as of the date of its
approval. approval.
The following two assumptions continue to be true of this The following two assumptions continue to be true of this
specification. specification.
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sitting member: A person who is currently serving a term of sitting member: A person who is currently serving a term of
membership in the IESG, IAB or ISOC Board of Trustees. membership in the IESG, IAB or ISOC Board of Trustees.
3. General 3. General
The following set of rules apply to the process as a whole. If The following set of rules apply to the process as a whole. If
necessary, a paragraph discussing the interpretation of each rule is necessary, a paragraph discussing the interpretation of each rule is
included. included.
1. The annual process is expected to be completed within 7 months. 1. The completion of the annual process is due within 7 months.
The annual process is expected to be completed one month prior to The completion of the annual process is due one month prior to
the Friday of the week before the First IETF. It is expected to the Friday of the week before the First IETF. It is expected to
begin at least 8 months prior to the Friday of the week before begin at least 8 months prior to the Friday of the week before
the First IETF. the First IETF.
The process officially begins with the announcement of the Chair The process officially begins with the announcement of the Chair
of the committee. The process officially ends when all confirmed of the committee. The process officially ends when all confirmed
candidates have been announced. candidates have been announced.
The annual process is comprised of three major components as The annual process is comprised of three major components as
follows. follows.
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incumbent or a superior candidate. incumbent or a superior candidate.
Although there is no term limit for serving in any IESG or IAB Although there is no term limit for serving in any IESG or IAB
position, the nominating committee may use length of service as position, the nominating committee may use length of service as
one of its criteria for evaluating an incumbent. one of its criteria for evaluating an incumbent.
The nominating committee does not select the open positions to be The nominating committee does not select the open positions to be
reviewed; it is instructed as to which positions to review. reviewed; it is instructed as to which positions to review.
The nominating committee will be given the title of the positions The nominating committee will be given the title of the positions
to be reviewed and a brief description of the desirable set of to be reviewed and a brief summary of the desired expertise of
qualifications of the candidate that is nominated to fill each the candidate that is nominated to fill each position.
position.
Incumbents must notify the nominating committee if they wish to Incumbents must notify the nominating committee if they wish to
be nominated. be nominated.
The nominating committee does not confirm its candidates; it The nominating committee does not confirm its candidates; it
presents its candidates to the appropriate confirming body as presents its candidates to the appropriate confirming body as
indicated below. indicated below.
A superior candidate is one who the nominating committee believes A superior candidate is one who the nominating committee believes
would contribute in such a way as to improve or enhance the body would contribute in such a way as to improve or enhance the body
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choose one or more of the currently open positions that share choose one or more of the currently open positions that share
responsibilities with other positions (both those being reviewed responsibilities with other positions (both those being reviewed
and those sitting) to which it may assign a term of not more than and those sitting) to which it may assign a term of not more than
3 years to ensure that all such members will not be reviewed at 3 years to ensure that all such members will not be reviewed at
the same time. the same time.
All sitting member terms end during the First IETF meeting All sitting member terms end during the First IETF meeting
corresponding to the end of the term for which they were corresponding to the end of the term for which they were
confirmed. All confirmed candidate terms begin during the First confirmed. All confirmed candidate terms begin during the First
IETF meeting corresponding to the beginning of the term for which IETF meeting corresponding to the beginning of the term for which
they were confirmed. Normally, the confirmed candidate's term they were confirmed.
begins when the currently sitting member's term ends on the last
For confirmed candidates of the IESG the terms begin no later
than when the currently sitting members' terms end on the last
day of the meeting. A term may begin or end no sooner than the day of the meeting. A term may begin or end no sooner than the
first day of the meeting and no later than the last day of the first day of the meeting and no later than the last day of the
meeting as determined by the mutual agreement of the currently meeting as determined by the mutual agreement of the currently
sitting member and the confirmed candidate. The confirmed sitting member and the confirmed candidate. A confirmed
candidate's term may overlap the sitting member's term during the candidate's term may overlap the sitting member's term during the
meeting as determined by their mutual agreement. meeting as determined by their mutual agreement.
For confirmed candidates of the IAB the terms overlap with the
terms of the sitting members for the entire week of the meeting.
For candidates confirmed under the mid-term vacancy rules, the
term begins as soon as possible after the confirmation.
5. Mid-term vacancies are filled by the same rules as documented 5. Mid-term vacancies are filled by the same rules as documented
here with four qualifications. here with four qualifications.
First, when there is only one official nominating committee, the First, when there is only one official nominating committee, the
body with the mid-term vacancy relegates the responsibility to body with the mid-term vacancy relegates the responsibility to
fill the vacancy to it. If the mid-term vacancy occurs during fill the vacancy to it. If the mid-term vacancy occurs during
the period of time that the term of the prior year's nominating the period of time that the term of the prior year's nominating
committee overlaps with the term of the current year's nominating committee overlaps with the term of the current year's nominating
committee, the body with the mid-term vacancy must relegate the committee, the body with the mid-term vacancy must relegate the
responsibility to fill the vacancy to the prior year's nominating responsibility to fill the vacancy to the prior year's nominating
committee. committee.
Second, if it is the case that the nominating committee is Second, if it is the case that the nominating committee is
reconvening to fill the mid-term vacancy, then the candidate reconvening to fill the mid-term vacancy, then the completion of
selection and confirmation process is expected to be completed the candidate selection and confirmation process is due within 6
within 6 weeks, with all other time periods otherwise unspecified weeks, with all other time periods otherwise unspecified prorated
prorated accordingly. accordingly.
Third, the confirming body has two weeks from the day it is Third, the confirming body has two weeks from the day it is
notified of a candidate to reject the candidate, otherwise the notified of a candidate to reject the candidate, otherwise the
candidate is assumed to have been confirmed. candidate is assumed to have been confirmed.
Fourth, the term of the confirmed candidate will be either: Fourth, the term of the confirmed candidate will be either:
1. the remainder of the term of the open position if that 1. the remainder of the term of the open position if that
remainder is not less than one year. remainder is not less than one year.
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members who have served on prior nominating committees to advise members who have served on prior nominating committees to advise
the current committee on deliberations and results of the prior the current committee on deliberations and results of the prior
committee, as necessary and appropriate. committee, as necessary and appropriate.
7. Unless otherwise specified, the advice and consent model is used 7. Unless otherwise specified, the advice and consent model is used
throughout the process. This model is characterized as follows. throughout the process. This model is characterized as follows.
1. The IETF Executive Director informs the nominating committee 1. The IETF Executive Director informs the nominating committee
of the IESG and IAB positions to be reviewed. of the IESG and IAB positions to be reviewed.
The IESG and IAB are responsible for providing a list of the The IESG and IAB are responsible for providing summary of the
qualifications desired of the candidates selected for their expertise desired of the candidates selected for their
respective open positions to the Executive Director. The respective open positions to the Executive Director. The
lists are to be provided to the nominating committee for its summaries are provided to the nominating committee for its
consideration. consideration.
2. The nominating committee selects candidates and advises each 2. The nominating committee selects candidates based on its
confirming body of its respective candidates. understanding of the IETF community's consensus of the
qualifications required and advises each confirming body of
its respective candidates.
3. The confirming bodies review their respective candidates, 3. The confirming bodies review their respective candidates,
they may at their discretion communicate with the nominating they may at their discretion communicate with the nominating
committee, and then consent to some, all, or none of the committee, and then consent to some, all, or none of the
candidates. candidates.
The sitting IAB members review the IESG candidates. The sitting IAB members review the IESG candidates.
The Internet Society Board of Trustees reviews the IAB The Internet Society Board of Trustees reviews the IAB
candidates. candidates.
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The decision may be made by conducting a formal vote, by The decision may be made by conducting a formal vote, by
asserting consensus based on informal exchanges (e.g. email), asserting consensus based on informal exchanges (e.g. email),
or by any other mechanism that is used to conduct the normal or by any other mechanism that is used to conduct the normal
business of the confirming body. business of the confirming body.
Regardless of which decision rule the confirming body uses, Regardless of which decision rule the confirming body uses,
any candidate that is not confirmed under that rule is any candidate that is not confirmed under that rule is
considered to be rejected. considered to be rejected.
The confirming body must make its decision within a The confirming body must make its decision within a
reasonable timeframe. The results from the confirming body reasonable time frame. The results from the confirming body
must be reported promptly to the nominating committee. must be reported promptly to the nominating committee.
8. The following rules apply to nominees who are currently sitting 8. The following rules apply to nominees candidates who are
members of the IESG or IAB, and who are not sitting in an open currently sitting members of the IESG or IAB, and who are not
position being filled by the nominating committe. sitting in an open position being filled by the nominating
committe.
The confirmation of a candidate to an open position does not The confirmation of a candidate to an open position does not
automatically create a vacancy in the IESG or IAB position automatically create a vacancy in the IESG or IAB position
currently occupied by the candidate. The mid-term vacancy can currently occupied by the candidate. The mid-term vacancy can
not exist until, first, the candidate formally resigns from the not exist until, first, the candidate formally resigns from the
current position and, second, the body with the vacancy formally current position and, second, the body with the vacancy formally
decides for itself that it wants the nominating committee to fill decides for itself that it wants the nominating committee to fill
the mid-term vacancy. the mid-term vacancy according to the rules for a mid-term
vacancy documented elsewhere in this document.
The resignation should be effective as of when the term of the The resignation should be effective as of when the term of the
new position begins. The resignation may remain confidential to new position begins. The resignation may remain confidential to
the IAB, IESG, and nominating committee until the confirmed the IAB, IESG, and nominating committee until the confirmed
candidate is announced for the new position. candidate is announced for the new position. The process,
according to rules set out elsewhere in this document, of filling
the seat vacated by the confirmed candidate may begin as soon as
the vacancy is publicly announced.
Filling a mid-term vacancy is a separate and independent action Filling a mid-term vacancy is a separate and independent action
from the customary action of filling open positions. In from the customary action of filling open positions. In
particular, a nominating committee must complete its job with particular, a nominating committee must complete its job with
respect to filling the open positions and then separately submit respect to filling the open positions and then separately proceed
a candidate to fill a mid-term vacancy. with the task of filling the mid-term vacancy according to the
rules for a mid-term vacancy documented elsewhere in this
document.
It is consistent with these rules for the announcements of a However, the following exception is permitted in the case where
resignation, of the existence of a mid-term vacancy, and of the the candidate for an open position is currently a sitting member
confirmed candidates to all occur at the same time as long as the of the IAB. It is consistent with these rules for the
actual sequence of events that occurred did so in the following announcements of a resignation of a sitting member of the IAB and
order. of the confirmed candidate for the mid-term vacancy created by
that sitting member on the IAB to all occur at the same time as
long as the actual sequence of events that occurred did so in the
following order.
* The nominating committee completes the advice and consent * The nominating committee completes the advice and consent
process for the candidate already sitting on another body. process for the open position being filled by the candidate
currently sitting on the IAB.
* The newly confirmed candidate resigns from their current * The newly confirmed candidate resigns from their current
position. position on the IAB.
* The body with the new mid-term vacancy requests that the * The IAB with the new mid-term vacancy requests that the
nominating committee fill the position. nominating committee fill the position.
* The Executive Director of the IETF informs the nominating * The Executive Director of the IETF informs the nominating
committee of the mid-term vacancy. committee of the mid-term vacancy.
* The nominating committee acts on the request to fill the * The nominating committee acts on the request to fill the
mid-term vacancy mid-term vacancy.
9. All announcements must be made using at least the mechanism used 9. All announcements must be made using at least the mechanism used
by the IETF Secretariat for its announcements, including a notice by the IETF Secretariat for its announcements, including a notice
on the IETF web site. on the IETF web site.
As of the publication of this document, the current mechanism is As of the publication of this document, the current mechanism is
an email message to both the "ietf" and the "ietf-announce" an email message to both the "ietf" and the "ietf-announce"
mailing lists. mailing lists.
4. Nominating Committee Selection 4. Nominating Committee Selection
The following set of rules apply to the creation of the nominating The following set of rules apply to the creation of the nominating
committee and the selection of its members. committee and the selection of its members.
1. The process of selecting and organizing the members of the 1. The completion of the process of selecting and organizing the
nominating committee is expected to be completed within 3 members of the nominating committee is due within 3 months.
months.
The selection and organization process must be completed at The completion of the selection and organization process is due
least one month prior to the Third IETF. This ensures the at least one month prior to the Third IETF. This ensures the
nominating committee is fully operational and available for nominating committee is fully operational and available for
interviews and consultation during the Third IETF. interviews and consultation during the Third IETF.
2. The term of a nominating committee is expected to be 15 months. 2. The term of a nominating committee is expected to be 15 months.
It is the intent of this rule that the end of a nominating It is the intent of this rule that the end of a nominating
committee's term overlap by approximately three months the committee's term overlap by approximately three months the
beginning of the term of the next nominating committee. beginning of the term of the next nominating committee.
The term of a nominating committee begins when its members are The term of a nominating committee begins when its members are
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5. The Internet Society President appoints the Chair, who must meet 5. The Internet Society President appoints the Chair, who must meet
the same requirements for membership in the nominating committee the same requirements for membership in the nominating committee
as a voting volunteer. as a voting volunteer.
The nominating committee Chair must agree to invest the time The nominating committee Chair must agree to invest the time
necessary to ensure that the nominating committee completes its necessary to ensure that the nominating committee completes its
assigned duties and to perform in the best interests of the IETF assigned duties and to perform in the best interests of the IETF
community in that role. community in that role.
The appointment must be completed no later than the Second IETF The appointment is due no later than the Second IETF meeting to
meeting to ensure it can be announced during a plenary session ensure it can be announced during a plenary session at that
at that meeting. The appointment must be completed as soon as meeting. The completion of the appointment is necessary to
necessary to ensure the annual process can complete at the time ensure the annual process can complete at the time specified
specified elsewhere in this document. elsewhere in this document.
6. A Chair, in consultation with the Internet Society President, 6. A Chair, in consultation with the Internet Society President,
may appoint a temporary substitute for the Chair position. may appoint a temporary substitute for the Chair position.
There are a variety of ordinary circumstances that may arise There are a variety of ordinary circumstances that may arise
from time to time that could result in a Chair being unavailable from time to time that could result in a Chair being unavailable
to oversee the activities of the committee. The Chair, in to oversee the activities of the committee. The Chair, in
consultation with the Internet Society President, may appoint a consultation with the Internet Society President, may appoint a
substitute from a pool comprised of the liaisons currently substitute from a pool comprised of the liaisons currently
serving on the committee and the prior year's Chair or designee. serving on the committee and the prior year's Chair or designee.
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Liaisons are expected to convey questions from the committee to Liaisons are expected to convey questions from the committee to
their respective organizations and responses to those questions their respective organizations and responses to those questions
to the committee, as requested by the committee. to the committee, as requested by the committee.
Liaisons from the IESG, IAB, and Internet Society Board of Liaisons from the IESG, IAB, and Internet Society Board of
Trustees (if one was appointed) are expected to review the Trustees (if one was appointed) are expected to review the
operation and executing process of the nominating committee and operation and executing process of the nominating committee and
to report any concerns or issues to the Chair of the nominating to report any concerns or issues to the Chair of the nominating
committee immediately. If they can not resolve the issue committee immediately. If they can not resolve the issue
between themselves, liaisons must report the issue to their between themselves, liaisons must report it according to the
respective bodies. If their respective body agrees that there dispute resolution process stated elsewhere in this document.
is an issue the liaison must report it according to the dispute
resolution process stated elsewhere in this document.
Liaisons from confirming bodies are expected to assist the Liaisons from confirming bodies are expected to assist the
committee in preparing the testimony it is required to provide committee in preparing the testimony it is required to provide
with its candidates. with its candidates.
Liaisons may have other nominating committee responsibilities as Liaisons may have other nominating committee responsibilities as
required by their respective organizations or requested by the required by their respective organizations or requested by the
nominating committee, except that such responsibilities may not nominating committee, except that such responsibilities may not
conflict with any other provisions of this document. conflict with any other provisions of this document.
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Each voting volunteer is expected to participate in all Each voting volunteer is expected to participate in all
activities of the nominating committee with a level of effort activities of the nominating committee with a level of effort
approximately equal to all other voting volunteers. Specific approximately equal to all other voting volunteers. Specific
tasks to be completed are established and managed by the Chair tasks to be completed are established and managed by the Chair
according to rules stated elsewhere in this document. according to rules stated elsewhere in this document.
12. The Chair must establish and announce milestones for the 12. The Chair must establish and announce milestones for the
selection of the nominating committee members. selection of the nominating committee members.
There is a defined time period during which the selection There is a defined time period during which the selection
process must be completed. The Chair must establish a set of process is due to be completed. The Chair must establish a set
milestones which, if met in a timely fashion, will result in the of milestones which, if met in a timely fashion, will result in
completion of the process on time. the completion of the process on time.
13. The Chair obtains the list of IESG and IAB positions to be 13. The Chair obtains the list of IESG and IAB positions to be
reviewed and announces it along with a solicitation for names of reviewed and announces it along with a solicitation for names of
volunteers from the IETF community willing to serve on the volunteers from the IETF community willing to serve on the
nominating committee. nominating committee.
The solicitation must permit the community at least 30 days The solicitation must permit the community at least 30 days
during which they may choose to volunteer to be selected for the during which they may choose to volunteer to be selected for the
nominating committee. nominating committee.
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committee. committee.
Any member of the committee may propose a rule for adoption by Any member of the committee may propose a rule for adoption by
the committee. The rule must be approved by the committee the committee. The rule must be approved by the committee
according to its established voting mechanism. according to its established voting mechanism.
All members of the committee should consider whether the All members of the committee should consider whether the
exception is worthy of mention in the next revision of this exception is worthy of mention in the next revision of this
document and follow-up accordingly. document and follow-up accordingly.
2. The process of selecting candidates to be confirmed by their 2. The completion of the process of selecting candidates to be
respective confirming body is expected to be completed within 3 confirmed by their respective confirming body is due within 3
months. months.
The selection process must be completed at least two month's The completion of the selection process is due at least two
prior to the First IETF. This ensures the nominating committee month's prior to the First IETF. This ensures the nominating
has sufficient time to complete the confirmation process. committee has sufficient time to complete the confirmation
process.
3. The process of confirming the candidates is expected to be 3. The completion of the process of confirming the candidates is
completed within 1 month. due within 1 month.
The confirmation process must be completed at least one month The completion of the confirmation process is due at least one
prior to the First IETF. month prior to the First IETF.
4. The Chair must establish for the nominating committee a set of 4. The Chair must establish for the nominating committee a set of
milestones for the candidate selection and confirmation process. milestones for the candidate selection and confirmation process.
There is a defined time period during which the candidate There is a defined time period during which the candidate
selection and confirmation process must be completed. The Chair selection and confirmation process must be completed. The Chair
must establish a set of milestones which, if met in a timely must establish a set of milestones which, if met in a timely
fashion, will result in the completion of the process on time. fashion, will result in the completion of the process on time.
The Chair should allow time for iterating the activities of the The Chair should allow time for iterating the activities of the
committee if one or more candidates is not confirmed. committee if one or more candidates is not confirmed.
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health concerns, family issues, or a change of priorities at health concerns, family issues, or a change of priorities at
work. A committee member may choose to resign for unspecified work. A committee member may choose to resign for unspecified
personal reasons. In addition, the committee may not function personal reasons. In addition, the committee may not function
well as a group because a member may be disruptive or otherwise well as a group because a member may be disruptive or otherwise
uncooperative. uncooperative.
Regardless of the circumstances, if individual committee members Regardless of the circumstances, if individual committee members
can not work out their differences between themselves, the can not work out their differences between themselves, the
entire committee may be called upon to discuss and review the entire committee may be called upon to discuss and review the
circumstances. If a resolution is not forthcoming a vote may be circumstances. If a resolution is not forthcoming a vote may be
conducted. A member may recalled if at least a quorum of all conducted. A member may be recalled if at least a quorum of all
committee members agree, including the vote of the member being committee members agree, including the vote of the member being
recalled. recalled.
If a liaison member is recalled the committee must notify the If a liaison member is recalled the committee must notify the
affected organization and must allow a reasonable amount of time affected organization and must allow a reasonable amount of time
for a replacement to be identified by the organization before for a replacement to be identified by the organization before
proceeding. proceeding.
If an advisor member other than the prior year's Chair is If an advisor member other than the prior year's Chair is
recalled, the committee may choose to proceed without the recalled, the committee may choose to proceed without the
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according to the dispute resolution process stated elsewhere in according to the dispute resolution process stated elsewhere in
this document. this document.
9. All members of the nominating committee may participate in all 9. All members of the nominating committee may participate in all
deliberations. deliberations.
The emphasis of this rule is that no member can be explicitly The emphasis of this rule is that no member can be explicitly
excluded from any deliberation. However, a member may excluded from any deliberation. However, a member may
individually choose not to participate in a deliberation. individually choose not to participate in a deliberation.
10. The Chair announces the open positions to be reviewed and the 10. The Chair announces the open positions to be reviewed, the
call for nominees. desired expertise provided by the IETF Executive Director, and
the call for nominees.
The call for nominees must include a request for comments The call for nominees must include a request for comments
regarding the past performance of incumbents, which will be regarding the past performance of incumbents, which will be
considered during the deliberations of the nominating committee. considered during the deliberations of the nominating committee.
The call must request that a nomination include a valid, working The call must request that a nomination include a valid, working
email address, a telephone number, or both for the nominee. The email address, a telephone number, or both for the nominee. The
nomination must include the set of skills or expertise the nomination must include the set of skills or expertise the
nominator believes the nominee has that would be desirable. nominator believes the nominee has that would be desirable.
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IAB position during the previous two years are not eligible to IAB position during the previous two years are not eligible to
be considered for filling any open position. be considered for filling any open position.
12. The nominating committee selects candidates based on its 12. The nominating committee selects candidates based on its
understanding of the IETF community's consensus of the understanding of the IETF community's consensus of the
qualifications required to fill the open positions. qualifications required to fill the open positions.
The intent of this rule is to ensure that the nominating The intent of this rule is to ensure that the nominating
committee consults with a broad base of the IETF community for committee consults with a broad base of the IETF community for
input to its deliberations. In particular, the nominating input to its deliberations. In particular, the nominating
committee must determine if the desired qualifications for the committee must determine if the desired expertise for the open
open positions matches its understanding of the qualifications positions matches its understanding of the qualifications
desired by the IETF community. desired by the IETF community.
The consultations are permitted to include names of nominees, if The consultations are permitted to include names of nominees, if
all parties to the consultation agree to observe the same all parties to the consultation agree to observe the same
confidentiality rules as the nominating committee itself. confidentiality rules as the nominating committee itself.
A broad base of the community should include the existing A broad base of the community should include the existing
members of the IAB and IESG, especially sitting members who members of the IAB and IESG, especially sitting members who
share responsibilities with open positions, e.g., co-Area share responsibilities with open positions, e.g., co-Area
Directors, and working group chairs, especially those in the Directors, and working group chairs, especially those in the
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The nominating committee should help nominees provide The nominating committee should help nominees provide
justification to their employers. justification to their employers.
14. The nominating committee advises the confirming bodies of their 14. The nominating committee advises the confirming bodies of their
candidates, specifying a single candidate for each open position candidates, specifying a single candidate for each open position
and testifying as to how each candidate meets the qualifications and testifying as to how each candidate meets the qualifications
of an open position. of an open position.
For each candidate, the testimony must include a brief statement For each candidate, the testimony must include a brief statement
of the qualifications for the position that is being filled, of the qualifications for the position that is being filled,
which may be exactly the qualifications that were requested. If which may be exactly the expertise that was requested. If the
the qualifications differ from the desired qualifications qualifications differ from the expertise originally requested a
originally requested a brief statement explaining the difference brief statement explaining the difference must be included.
must be included.
The testimony may include either or both of a brief resume of The testimony may include either or both of a brief resume of
the candidate and a brief summary of the deliberations of the the candidate and a brief summary of the deliberations of the
nominating committee. nominating committee.
15. Confirmed candidates must consent to their confirmation and 15. Confirmed candidates must consent to their confirmation and
rejected candidates and nominees must be notified before rejected candidates and nominees must be notified before
confirmed candidates are announced. confirmed candidates are announced.
It is not necessary to notify and get consent from all confirmed It is not necessary to notify and get consent from all confirmed
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and resolve the issue. A self-appointment is permitted. and resolve the issue. A self-appointment is permitted.
3. The arbiter investigates the issue making every reasonable effort 3. The arbiter investigates the issue making every reasonable effort
to understand both sides of the issue. Since the arbiter is to understand both sides of the issue. Since the arbiter is
subject to the same confidentiality obligations as all nominating subject to the same confidentiality obligations as all nominating
committee members, all members are expect to cooperate fully with committee members, all members are expect to cooperate fully with
the arbiter and to provide all relevant information to the the arbiter and to provide all relevant information to the
arbiter for review. arbiter for review.
4. After consultation with the two principal parties to the issue, 4. After consultation with the two principal parties to the issue,
the arbiter decides a resolution. Whatever actions are necessary the arbiter decides on a resolution. Whatever actions are
to execute the resolution are immediately begun and completed as necessary to execute the resolution are immediately begun and
quickly as possible. completed as quickly as possible.
5. The arbiter summarizes the issue, the resolution, and the 5. The arbiter summarizes the issue, the resolution, and the
rationale for the resolution for the Internet Society President. rationale for the resolution for the Internet Society President.
6. In consultation with the Internet Society President, the arbiter 6. In consultation with the Internet Society President, the arbiter
prepares a report of the dispute and its resolution. The report prepares a report of the dispute and its resolution. The report
should include all information that in the judgement of the should include all information that in the judgement of the
arbiter does not violate the confidentiality requirements of the arbiter does not violate the confidentiality requirements of the
nominating committee. nominating committee.
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This section describes the substantive changes from RFC2727, listed This section describes the substantive changes from RFC2727, listed
approximately in the order in which they appear in the document. approximately in the order in which they appear in the document.
1. A section with definitions for words and phrases used throughout 1. A section with definitions for words and phrases used throughout
the document was inserted. the document was inserted.
2. The role of term limits as a selection criterion was clarified. 2. The role of term limits as a selection criterion was clarified.
3. The NOMCOM must now be provided with a brief description of the 3. The NOMCOM must now be provided with a brief description of the
desirable set of qualifications for the candidate to be desirable expertise for each candidate to be nominated for each
nominated for each position. position.
4. Because of the overlapping terms of successive nominating 4. Because of the overlapping terms of successive nominating
committees, the specific committee responsible for a mid-term committees, the specific committee responsible for a mid-term
vacancy was specified. vacancy was specified.
5. The characterization of the advice and consent model was revised 5. The characterization of the advice and consent model was revised
to permit the confirming body to communicate with the nominating to permit the confirming body to communicate with the nominating
committee during the approval process. committee during the approval process.
6. A general rule was added to define that all announcements are 6. A general rule was added to define that all announcements are
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voting volunteers is now explicitly stated. voting volunteers is now explicitly stated.
11. Processes for recalling members of the committee were added. 11. Processes for recalling members of the committee were added.
12. Liaisons and advisors are no longer required to meet the usual 12. Liaisons and advisors are no longer required to meet the usual
requirements for nominating committee membership. requirements for nominating committee membership.
13. The Internet Society Board of Trustees may appoint a non-voting 13. The Internet Society Board of Trustees may appoint a non-voting
liaison. liaison.
14. The eligibility qualifications for the nominating committee was 14. The eligibility qualifications for the nominating committee were
changed to require attendance at 3 out of 5 of the last five changed to require attendance at 3 out of 5 of the last five
meetings, to require volunteers to submit identifying contact meetings, to require volunteers to submit identifying contact
information, and to request that volunteers be familiar with information, and to request that volunteers be familiar with
IETF processes and procedures. IETF processes and procedures.
15. Some additional clarification was added to the method used to 15. Some additional clarification was added to the method used to
select volunteers. select volunteers.
16. The process for selecting the 10 voting volunteers had several 16. The process for selecting the 10 voting volunteers had several
clarifications and additional requirements added, including a clarifications and additional requirements added, including a
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Appendix B. Nominating Committee Timeline Appendix B. Nominating Committee Timeline
This appendix is included for the convenience of the reader and is This appendix is included for the convenience of the reader and is
not to be interpreted as the definitive timeline. It is intended to not to be interpreted as the definitive timeline. It is intended to
capture the detail described elsewhere in this document in one place. capture the detail described elsewhere in this document in one place.
Although every effort has been made to ensure the description here is Although every effort has been made to ensure the description here is
consistent with the description elsewhere, if there are any conflicts consistent with the description elsewhere, if there are any conflicts
the definitive rule is the one in the main body of this document. the definitive rule is the one in the main body of this document.
The only absolute in the timeline rules for the annual process is The only absolute in the timeline rules for the annual process is
that it must be completed by the First IETF of the year after the that its completion is due by the First IETF of the year after the
nominating committee begins its term. This is supported by the fact nominating committee begins its term. This is supported by the fact
that the confirmed candidate terms begin during the week of the First that the confirmed candidate terms begin during the week of the First
IETF. IETF.
The overall annual process is designed to be completed in 7 months. The overall annual process is designed to be completed in 7 months.
It is expected to start 8 months prior to the First IETF. The 7 It is expected to start 8 months prior to the First IETF. The 7
months is split between three major components of the process as months is split between three major components of the process as
follows. follows.
1. First is the selection and organization of the committee members. 1. First is the selection and organization of the committee members.
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9. END the Committee Member Selection Process; BEGIN the Selection of 9. END the Committee Member Selection Process; BEGIN the Selection of
Candidates; Time is at least 5 months prior to the First IETF Candidates; Time is at least 5 months prior to the First IETF
(approx. October 1). (approx. October 1).
10. The Chair establishes and announces the milestones to ensure the 10. The Chair establishes and announces the milestones to ensure the
timely selection of the candidates, including a call for timely selection of the candidates, including a call for
nominations for the open positions. The announcement must be done nominations for the open positions. The announcement must be done
no later than 5 months prior to the First IETF (approx. October no later than 5 months prior to the First IETF (approx. October
1). 1).
11. Over the next 3 months the nominating committee collects input 11. Over the next 3 months the nominating committee collects input and
and deliberates. It should plan to conduct interviews and other deliberates. It should plan to conduct interviews and other
consultations during the Third IETF. The committee must complete consultations during the Third IETF. The committee is due to
its candidate selection no later than 2 months prior to the First complete its candidate selection no later than 2 months prior to the
IETF (approx. January 1). First IETF (approx. January 1).
12. END the Selection of Candidates; BEGIN the Confirmation of 12. END the Selection of Candidates; BEGIN the Confirmation of
Candidates; Time is at least 2 months prior to the First IETF Candidates; Time is at least 2 months prior to the First IETF
(approx. January 1); (approx. January 1);
13. The committee presents its candidates to their respective confirming 13. The committee presents its candidates to their respective confirming
bodies. The presentation must be done no later than 2 months prior bodies. The presentation must be done no later than 2 months prior
to the First IETF (approx. January 1). to the First IETF (approx. January 1).
14. The confirming bodies have 1 month to deliberate and, in 14. The confirming bodies have 1 month to deliberate and, in
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be obtained from the IETF Secretariat. be obtained from the IETF Secretariat.
The IETF invites any interested party to bring to its attention any The IETF invites any interested party to bring to its attention any
copyrights, patents or patent applications, or other proprietary copyrights, patents or patent applications, or other proprietary
rights which may cover technology that may be required to practice rights which may cover technology that may be required to practice
this standard. Please address the information to the IETF Executive this standard. Please address the information to the IETF Executive
Director. Director.
Full Copyright Statement Full Copyright Statement
Copyright (C) The Internet Society (2003). All Rights Reserved. Copyright (C) The Internet Society (2004). All Rights Reserved.
This document and translations of it may be copied and furnished to This document and translations of it may be copied and furnished to
others, and derivative works that comment on or otherwise explain it others, and derivative works that comment on or otherwise explain it
or assist in its implementation may be prepared, copied, published or assist in its implementation may be prepared, copied, published
and distributed, in whole or in part, without restriction of any and distributed, in whole or in part, without restriction of any
kind, provided that the above copyright notice and this paragraph are kind, provided that the above copyright notice and this paragraph are
included on all such copies and derivative works. However, this included on all such copies and derivative works. However, this
document itself may not be modified in any way, such as by removing document itself may not be modified in any way, such as by removing
the copyright notice or references to the Internet Society or other the copyright notice or references to the Internet Society or other
Internet organizations, except as needed for the purpose of Internet organizations, except as needed for the purpose of
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