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Checking references for intended status: Proposed Standard ---------------------------------------------------------------------------- (See RFCs 3967 and 4897 for information about using normative references to lower-maturity documents in RFCs) No issues found here. Summary: 8 errors (**), 0 flaws (~~), 2 warnings (==), 2 comments (--). Run idnits with the --verbose option for more detailed information about the items above. -------------------------------------------------------------------------------- 1 Network Working Group Jacob Palme 2 Internet Draft Stockholm University/KTH 3 draft-palme-int-print-00.txt 4 Category-to-be: Informational 5 Expires: January 1996 July 1996 7 Making Postscript and Acrobat Files International 9 Status of this Memo 11 This document is an Internet-Draft. Internet-Drafts are working 12 documents of the Internet Engineering Task Force (IETF), its areas, and 13 its working groups. Note that other groups may also distribute working 14 documents as Internet-Drafts. 16 Internet-Drafts are draft documents valid for a maximum of six months 17 and may be updated, replaced, or obsoleted by other documents at any 18 time. It is inappropriate to use Internet-Drafts as reference material 19 or to cite them other than as ``work in progress.'' 21 To learn the current status of any Internet-Draft, please check the 22 ``1id-abstracts.txt'' listing contained in the Internet-Drafts Shadow 23 Directories on ftp.is.co.za (Africa), nic.nordu.net (Europe), 24 munnari.oz.au (Pacific Rim), ds.internic.net (US East Coast), or 25 ftp.isi.edu (US West Coast). 27 This memo provides information for the Internet community. This memo 28 does not specify an Internet standard of any kind. Distribution of this 29 memo is unlimited. 31 Abstract 33 Certain text formats, for example Postscript (extension .ps) and Adobe 34 Acrobat (extension .pdf) specify exactly the page layout of the printed 35 document. The commonly used paper format is different in America and the 36 rest of the world. America uses the "Letter" format, while the rest of 37 the world uses the "A4" format This means that documents formatted on 38 one continent may not be printable on another continent. This memo gives 39 advice on how to produce documents which are equally well printable with 40 the Letter and the A4 formats. By using the advice in this document, you 41 can put up a document on the Internet, which recipients can print 42 without problem both in and outside America. 44 Introduction 46 Certain text formats, for example Postscript (extension .ps) and Adobe 47 Acrobat (extension .pdf) specify exactly the page layout of the printed 48 document. The commonly used paper format is different in America and the 49 rest of the world. America uses the "Letter" format, while the rest of 50 the world uses the "A4" format. 52 The American Letter format is 8.5 x 11 inches (215 x 278 mm) while the 53 ISO standardised A4 format is 210 x 297 mm (8.27 x 11.69 inches). The 54 Letter format is thus 5 mm (0.19 inches) wider, while the A4 format is 55 19 mm (0.75 inches) taller. 57 This means that documents formatted on one continent may not be 58 printable on another continent. It is oboviously desirable that 59 documents put up on the Internet are printable on all continents. This 60 paper gives advice on how to achieve this. 62 Temporary note 64 This version of this Internet draft is based on the author's experiments 65 using Microsoft Word and Adobe Acrobat on a Macintosh computer. I would 66 appreciate if people who use other platforms and software could test if 67 my advice will apply also to their software. 69 Some demo documents which can be used to test the conclusions in this 70 paper can be found at the following URLs: 71 For Macintosh: 72 http://www.dsv.su.se/~jpalme/ietf/draft-palme-int-print-demo.sea 73 For other platforms: 74 http://www.dsv.su.se/~jpalme/ietf/draft-palme-int-print-demo.zip 76 Method 1: Use wider margins 78 Paper format 79 you use when 80 converting 81 the document Suggested minimal margins 82 to Postscript Paper 83 or Acrobat orien- Suggested change Left Right Top Bot- 84 format tation of margins tom 85 ------------ ----------- ----------------- ----- ----- ----- ----- 86 A4 Portrait Add 20 mm (0.8 15 mm 15 mm 35 mm 35 mm 87 (upright, inches) to the top 0.59" 0.59" 1.38" 1.38" 88 horizontal) of page and bottom 89 of page margins 91 A4 Landscape Add 20 mm (0.8 35 mm 35 mm 15 mm 15 mm 92 (lying, inches) to the 1.38" 1.38" 0.59" 0.59" 93 vertical) left and right 94 margins 96 Letter Portrait Add 6 mm (0.2 21 mm 21 mm 15 mm 15 mm 97 (upright, inches) to the 0.82" 0.82" 0.59" 0.59" 98 horizontal) left and right 99 margins 101 Letter Landscape Add 6 mm (0.2 15 mm 15 mm 21 mm 21 mm 102 (lying, inches) mm to the 0.59" 0.59" 0.82" 0.82" 103 vertical) top of page and 104 bottom of page 105 margins 107 The reason why you have to add 20 respectively 6 mm to both the top and 108 the bottom margin is that you do not know what kind of printer the 109 recipient uses, and different printers feed paper in different ways, 110 requiring the margin to be added either at the top or the bottom of the 111 paper. 113 Method 2: Print with reduced size 115 This is a method useful for the recipient of a document with the wrong 116 paper size: The recipient sets the printer to print with reduced size. 117 When the sender produces the Acrobat or Postscript files, the sender 118 should "print" with 100 % size, but when the recipient prints the 119 Acrobat or Postscript files, and if the program for printing Acrobat or 120 Postscript files allows this, the recipient should print the document 121 with 92 % or less of full size. Many programs for printing Postscript 122 files do not allow this. In that case, the recipient can convert a 123 Postscript document to Acrobat format and then print it with the Acrobat 124 printing program. This requires, however, that the recipient has the 125 Acrobat Distiller program, which is not freeware. 127 15. Author's Address 129 Jacob Palme Phone: +46-8-16 16 67 130 Stockholm University and KTH Fax: +46-8-783 08 29 131 Electrum 230 E-mail: jpalme@dsv.su.se 132 S-164 40 Kista, Sweden